Executive Assistant to the Vice President for Student Life

Executive Assistant to the VP for Student Life/Operations Manager
Charleston Southern University

Position Overview

We are seeking a detail-oriented and highly organized Executive Assistant to provide essential support to the Division of Student Life. Reporting directly to the Vice President of Student Life, this role will be responsible for administrative tasks, financial record-keeping, communication, and coordination of divisional activities. The ideal candidate will have strong organizational skills, professionalism, and a commitment to CSU’s Christian mission. This position embodies CSU’s spirit of hospitality and service, creating welcoming experiences for guests and all levels of the university community. 

Key Responsibilities

•    Provide administrative support to the Vice President of Student Life, including scheduling, correspondence, and document preparation.
•    Assist with financial record-keeping, invoice processing, and budget tracking.
•    Coordinate meetings and prepare agendas.
•    Handle confidential information with discretion and professionalism.
•    Maintain accurate records, files, and databases related to student life operations.
•    Serve as a point of contact for internal and external inquiries related to the Division of Student Life.
•    Assist with special projects and reports as assigned by the Vice President of Student Life.
•    Ensure office procedures align with university policies and uphold Christian values in all professional interactions

Required Skills and Attributes

•    Associate or bachelor's degree in Business Administration, Accounting, Communications, Ministry, Strategic Leadership, or related field preferred.
•    Minimum of 5 years of administrative experience, preferably in a business or financial setting.
•    Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
•    Excellent communication and interpersonal skills.
•    High level of accuracy, attention to detail, and organizational skills.
•    Able to maintain a high level of integrity and discretion in handling confidential information.
•    Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
•    Commitment to the Christian mission and values of CSU

Qualifications
A bachelor’s degree is preferred, but consideration will be given to equivalent experience. The position demands a professional who can manage multiple projects independently in a very fast-paced work environment.  Superior customer service skills and the ability to work effectively with students, parents, and vendors as well as University employees across multiple divisions. The ability to responsibly manage sensitive and confidential information involving interactions with parents, students and professionals outside the University is critical. The selected candidate will be a fast learner and approach learning opportunities with enthusiasm.

Application Process

Interested candidates should submit a resume, cover letter (if available), and faith statement and answer all mandatory application questions. Applications will be reviewed on a rolling basis until the position is filled.

About CSU

Located near historic Charleston, South Carolina, Charleston Southern University is a comprehensive institution offering a liberal arts curriculum to over 3,600 students and offers over 60 majors and graduate programs in Education, Business, Criminal Justice, and Nursing.  The mission of the University is “promoting academic excellence in a Christian environment,” and the vision is to be a Christian University nationally recognized for integrating faith in learning, leading and serving.  Charleston Southern has nationally accredited programs in nursing, business, education, music and athletics, and a budget of approximately $60 million.  Affiliated with the South Carolina Baptist Convention, Charleston Southern employs faculty and staff who are professing Christians.  For more information about the University, please visit www.charlestonsouthern.edu. 

Charleston Southern University is an Equal Opportunity Employer

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Charleston Southern University is a Christian university and tobacco-free campus. We do not illegally discriminate on the basis of race, age, color, national or ethnic origin, disability, sex, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and University-administered programs. In order to fulfill its purpose, the University may discriminate on the basis of religion in employment. The University has been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University’s religious tenets and core values.