Special Operation Administrative Coordinator

Description

This position is open for current Regular Full Time Charleston County employees only.

GENERAL STATEMENT OF DUTIES:

Performs a variety of administrative, financial, and program management duties for the Awendaw-McClellanville Fire Department. The position provides payroll processing, financial reconciliation, and administrative support to department leadership, while also overseeing and coordinating the department's Special Operations programs, including technical rescue, hazardous materials response, and other specialized emergency services initiatives. Work involves considerable independence, attention to detail, and coordination between administrative and operational personnel.

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DISTINGUISHING FEATURES OF THE CLASS

This position combines the advanced administrative responsibilities of an Administrative Assistant with program management duties in the area of Special Operations. The incumbent is responsible for payroll administration, purchasing, recordkeeping, and reconciliation of receipts and expenditures, while also assisting in the development, tracking, and coordination of special operations resources and training. The position requires strong analytical, organizational, and communication skills, along with an understanding of emergency services operations. Work is performed under general supervision of the Fire Chief or designee, with latitude for independent judgment.

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HIRING HOURLY RANGE: $ $35.58

APPLICATION DEADLINE; SUNDAY, DECEMBER 14, 2025.

Duties and Responsibilities

EXAMPLES OF ESSENTIAL WORK (ILLUSTRATIVE ONLY)

• Performs administrative and clerical functions including payroll processing, timesheet review, and leave tracking for all department personnel.
• Allocates and reconciles receipts, purchase orders, and financial records in compliance with County procedures.
• Supports budget preparation and monitors expenditures related to both administrative operations and special operations programs.
• Assists in managing grants and special funding for specialized equipment, training, and operations.
• Coordinates and maintains documentation for Special Operations programs including technical rescue, water rescue, hazardous materials, and wildland response.
• Tracks training, certifications, and deployment readiness of personnel assigned to special operations units.
• Prepares and maintains financial and statistical reports, cost analyses, and activity summaries for leadership review.
• Assists in the planning and coordination of departmental training, drills, and public outreach involving special operations.
• Serves as a liaison between the department and other agencies, vendors, and partners for special operations logistics and procurement.
• Provides administrative support for internal meetings, scheduling, correspondence, and project tracking.
• Manages records, ensures compliance with applicable local, state, and federal standards, and maintains confidentiality of all departmental information.
• May serve in an administrative support role during emergency activations or special operations incidents.
• Performs other directly related duties consistent with the role and function of the classification.

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Minimum Qualifications

TRAINING AND EXPERIENCE

• Associate Degree or Bachelor Degree in related field preferred.
• 3–5 years or more of administrative experience, preferably in a fire service, emergency management, or government setting.
• Experience with special operations, training coordination, or emergency management strongly preferred.
• Must complete ICS 100, 200,300, 400, 700, and 800 within one year of employment.
• Completion of Fire Service Financial Management (R0333) and Type 3 All-Hazards Incident Management Team (O-0305) or equivalent preferred.
• Must possess a valid South Carolina Driver's License upon hire indicating a clean DMV record with the ability to obtain a Class E license within 6 months.

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Knowledge, Skills and Abilities

Knowledge of:

• Modern office practices and financial recordkeeping procedures.
• County payroll, purchasing, and budget management systems.
• Fire service organization, terminology, and operations, particularly in special operations disciplines.
• Applicable regulations and standards (NFPA, OSHA, FEMA, NIMS).

Skills in:

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• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and relevant data management systems.
• Budget tracking, reconciliation, and administrative reporting.
• Coordination and documentation of specialized training and operational programs.
• Professional written and verbal communication.

Ability to:

• Work independently and prioritize multiple projects.
• Exercise discretion in handling sensitive and confidential information.
• Coordinate administrative and operational functions across multiple divisions.
• Collaborate effectively with internal staff and external partners.

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Salary : $36