What are the responsibilities and job description for the Accounts Payable Specialist (5407) position at Charles River Center?
Classification: Part Time (up to 24 hours/week), Non-Exempt
Reports To: Controller
Supervision Given: N/A
Position Overview
The A/P Specialist is responsible for managing the full-cycle AP function with a focus on accuracy, timeliness, and compliance. The ideal candidate will have hands-on experience using accounting software and understanding of financial operations.
Key Responsibilities
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Process all invoices, expense reports, and payment requests, ensuring appropriate coding and approvals and supporting documentation.
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Match purchase orders, contracts, and packing slips with invoices to verify accuracy.
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Maintain vendor files, including W-9s, contracts, and correspondence.
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Prepare weekly payment runs (ACH, checks).
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Monitor and resolve discrepancies or issues with vendors and internal departments.
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Generate AP aging reports and other financial reports as needed.
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Ensure compliance with internal controls, funder requirements, and audit standards.
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Support audits by providing documentation and transaction history.
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Maintain positive vendor relations and respond to inquiries in a timely manner.
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Other tasks as assigned
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3 years of accounts payable or general accounting experience.
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Strong attention to detail and excellent organizational skills.
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Ability to handle sensitive and confidential information with discretion.
Additional Requirements
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Must be able to maintain confidentiality and exercise sound judgment in financial matters.
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Ability to work both independently and collaboratively.
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Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Salary : $30 - $34