Administrative Research Coordinator

Mission Driven, Community Focused About | Charles R. Drew University of Medicine and Science (cdrewu.edu)

Charles R. Drew University is located in the Watts-Willowbrook area of South Los Angeles and was founded in 1966 in the wake of the Watts uprising. CDU was founded to address inadequate medical care in the region and to provide equitable medical education opportunities for underrepresented students.

CDU is strongly invested in the local and regional community. The university leads multiple partnerships and programs to provide equitable healthcare resources in a variety of South Los Angeles neighborhoods.

Job Summary:

The Administrative Research Coordinator is responsible for providing comprehensive administrative support to the PRISM Director/RWJF HERA Director, HERA Co-director, and other research and coordinating center staff. This role involves managing financial activities, including purchasing, reimbursements, budget forecasting, tracking and reporting, human resources coordination, including coordination and tracking of subcontracts, and staff and student engagement as needed, ensuring that all project goals and objectives are met. The Administrative Research Coordinator also assists with grant proposal development, submission, and research dissemination, while serving as a key point of contact for internal and external stakeholders. This position requires a professional who can prioritize tasks effectively, work collaboratively in a team-oriented environment, and facilitate smooth project execution through effective communication and organizational skills.

Essential Duties and Responsibilities:

• Provide administrative support to PRISM/HERA Director, co-director, and other program and research staff, including meeting and event planning, communication with university departments, and external organizations.
• Lead evaluation data analysis efforts for PRISM.
• Monitor grant funds and ensure compliance with CDU fiscal policies, coordinate with the CDU Office of Sponsored Programs for new funding requirements, and the CDU finance team for financial reporting and invoicing.
• Handle purchasing and payment processing, including reimbursements, travel requests, and contractor payments.
• Oversee student volunteer and internship placements, ensuring all necessary paperwork is completed.
• Assist with the development and submission of grant proposals and reports, ensuring compliance with funding and university requirements.
• Participate in research dissemination efforts, including manuscript and abstract submissions, and maintain an electronic reference library.

Other Duties and Responsibilities:

• Conduct analysis of quantitative and qualitative evaluation data and summarize results.
• Serve as a point of contact for individuals and organizations seeking information or assistance with projects and activities.
• Maintain organization and documentation of all project-related activities.
• Present research findings in scientific and local meetings as needed.
• Performs other duties as assigned.

Qualifications/Requirements:

 EDUCATION:

• Bachelor’s degree in a related field required. MPH degree preferred.

EXPERIENCE:

• Minimum of three years of office or program management experience required.
• Experience with grant proposal submission processes and managing research grants preferred.

KNOWLEDGE/ABILITY/SKILLS:

• Proficiency in Microsoft Office, including Word, PowerPoint, Excel, and Teams.
• Experience with SPSS, RedCAP and Qualtrics preferred
• Experience with ERequestor/Fraxion systems preferred
• Strong written, oral, and interpersonal communication skills.
• Knowledge of grant budgeting and purchasing processes.
• Ability to manage time effectively, prioritize tasks, and handle multiple responsibilities concurrently.
• Ability to work well in team settings and communicate with diverse groups.
• Knowledge of grant management and reporting requirements for federal agencies preferred.
• Understanding of community-based research principles and strategies is an advantage.
• Valid driver’s license and access to reliable transportation required.

COMPLEXITY:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

 PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally required to work in confined space.

 MENTAL DEMANDS:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent work on a variety of unrelated tasks. Constant calculating interrupted work, work on a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

 Special Requirements:

• Ability to work effectively with a diverse community.
• As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage.  Please visit the CDU Return to Campus website https://www.cdrewu.edu/covid-policy/ or email the Campus Nursing Office at nurseofficer@cdrewu.edu.

Compensation:

• $70,304.00

Position Status:

• Exempt, Full-time 

Work Location:

• On-site

Conditional Employment:

The employment status of this position is classified as “Conditional.” Conditional employment means that the job exists contingent upon continued funding and limitations of restricted funds or, the duration of a specific program, project, grant, or contract. Since your salary is funded by: Health Equity Research for Action, End Date: July, 31, 2026, and Population Research Institute for Science and Medicine, End Date: August 31, 2026,  your position is contingent upon the continued receipt of these funds.   Continuation of your position is dependent, in part, upon funding availability.  Furthermore, no work may be performed after the grant end date(s) unless you have received an extension in writing from a Dean, Division VP, or Human Resources.

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” la

Salary : $70,304