What are the responsibilities and job description for the Private Events Manager position at Chapel Hill Country Club?
Position Summary
The Private Events Manager plays a key role in delivering exceptional experiences for Chapel Hill Country Club members and guests. With a keen eye for detail, strong creativity, and outstanding organizational skills, this role executes all aspects of the planning, coordination, and flawless execution of each and every event. The goal is to consistently exceed member expectations, foster memorable experiences, and create a loyal member following.
Key Responsibilities
- Direct all aspects of event planning, including scheduling, vendor coordination, menu selection, décor, and logistics.
- Ensure the execution of weddings, banquets, meetings, golf outings, member social events, and other private functions are memorable.
- Ensure all event details are accurate, timely, and aligned with member expectations.
- Maintain open communication with members, staff, and vendors to guarantee seamless event execution.
- Provide on-site event support to ensure accurate setup, décor placement, member assistance with a keen eye for details and to ensure all expectations are exceeded.
- Uphold the club’s standards of hospitality and service excellence at all times.
- Work with the Events team to generate creative ideas that enhance the member experience.
- Track post-event feedback to support continuous improvement and member satisfaction.
Qualifications
- Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
- Excellent attention to detail and commitment to service excellence.
- Creative thinker with a passion for designing unique and memorable events.
- Strong interpersonal and communication skills; able to work effectively with members, vendors, and staff.
- A minimum of five years' experience in event planning required.
- Flexibility to work evenings, weekends, and holidays as event schedules require.
Success Traits
- Member-focused mindset with a drive to exceed expectations.
- Professional presence and polished communication.
- Adaptability in fast-paced and changing environments.
- Team player with a collaborative spirit.
