What are the responsibilities and job description for the Front Office Coordinator position at Channel Islands Mental Health Outpatient Treatment...?
Job Summary
We are seeking a dynamic and organized Front Office Coordinator to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure seamless communication between clients, visitors, and staff. Your energetic approach and exceptional organizational skills will help create a positive first impression and support the efficient functioning of our office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team.
Responsibilities
- Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive experience from the moment they arrive
- Manage multi-line phone systems, directing calls accurately and courteously while providing excellent customer service
- Handle all front desk duties including scheduling appointments, maintaining calendars, and managing incoming correspondence
- Perform data entry tasks using productivity software such as Microsoft Office, Google Workspace, spreadsheets, and Word processing tools
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Assist with office management duties including supply inventory, equipment maintenance, and basic bookkeeping using QuickBooks or similar software
- Support administrative functions such as proofreading documents, managing client communication, and coordinating meetings or events
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with productivity software
- Excellent computer literacy with the ability to navigate multiple applications efficiently
- Strong organizational skills with keen attention to detail for data entry, proofreading, and filing tasks
- Exceptional phone etiquette and customer service skills for handling inquiries via phone or in person
- Previous experience in front desk operations or medical/dental receptionist roles is a plus
- Ability to manage time effectively while juggling multiple responsibilities in a fast-paced environment
Join us as a Front Office Coordinator to be the friendly face that keeps our office running smoothly! Your enthusiasm for organization combined with your technical proficiency will make a meaningful impact on our team’s success. We value proactive individuals who thrive on delivering exceptional support and fostering positive client interactions.
Pay: $17.00 - $25.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $17 - $25