Administrative Secretary

CHANDLER UNIFIED SCHOOL DISTRICT

CLASSIFICATION: SUPPORT STAFF

JOB TITLE: ADMINISTRATIVE SECRETARY

CALENDAR: 2611H (12 MONTH)

SALARY: GRADE 111 SUPPORT HOURLY

Job Goal:

Perform clerical and secretarial assistance in an assigned area

Minimum Qualifications:

• High school diploma or equivalent with emphasis on appropriate business courses
• Two years’ clerical experience, preferably in an educational setting
• Ability to maintain good public relations with students, parents, and staff
• Ability to type accurately at an acceptable rate of speed and take dictation if required
• Proficiency in computer skills and applications as relate to this position
• Ability to work under pressure of interruptions
• Knowledge of and adherence to district policies and procedures affecting assigned work

Core Job Functions:

• Perform a wide variety of clerical work, including typing, filing, coding, record keeping, and preparing reports for assigned areas
• Handle correspondence and communications in the assigned area
• Maintain all appropriate files in a confidential manner
• Assist in the preparation of a wide variety of statistical reports
• Data entry, including maintenance of personal information with outside groups, addresses, and other appropriate entries
• Receive inquiries by telephone or in person and reply accordingly
• Distribute material as assigned
• Order supplies and maintain inventory
• Perform other duties as assigned that support the overall objective of the position

Core Values:

• Excellence in all we do. No matter how large or small, we value excellence in all parts of this organization. Excellence is a value, a quality, and our most important product.
• Equity and fairness in all things. Education is the great leveler, and we intend for all our students, staff, and patrons to have the opportunity, tools, and ability to succeed and excel.
• Collaboration is an effective decision-making model as well as an effective morale-enhancing model.
• Integrity is simply non-negotiable. Honesty, integrity, and reliability are the foundations of our organization.
• Efficiency is the essence of being a good steward of public trust. We are supported by our community because we continually demonstrate our ability to produce the very best by carefully using the resources available.

Professional Qualities:

• Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner
• Function effectively as a team member
• Be responsible, reliable, and punctual
• Be flexible and adaptable to change
• Positively accept direction
• Maintain courteous, cooperative working relationships with students, staff, and parents
• Direct constructive criticism toward improving the district
• Exercise positive problem-solving behavior and conflict resolution skills
• Adhere to the dress code appropriate to the site and job
• Share sensitive student and staff information on a need-to-know basis
• Be a positive role model
• Work with a large cross-section of people in a professional and non-judgmental manner

Physical Requirements:

• Positions in this classification often require physical activities such as stooping, kneeling, crouching, standing, walking, and sitting.
• The job involves finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), and focusing ability.
• Employees may be exposed to travel, odors, dust, poor ventilation, workspace restrictions, and loud noises.
• The work may require lifting or exerting up to 40 pounds of force occasionally and up to 10 pounds of force frequently.
• Reasonable accommodation may be available for individuals with disabilities to perform the essential job functions.
• The physical demands described are representative of those an employee must meet to successfully perform the essential job functions.
• Reasonable accommodations may be made for individuals with disabilities.

Note:

The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the department.

Updated 9/2/25