Front Desk Office Administrator

Description

Key Responsibilities:

Front Desk & Administrative Duties:

• Greet and assist visitors, clients, and staff in a professional manner.

• Answer and direct incoming phone calls and emails.

• Maintain the reception area and common office spaces to ensure cleanliness and order.

• Manage incoming and outgoing mail, packages, and deliveries.

• Order and restock office supplies and coordinate with vendors as needed.

• Schedule meetings, appointments, and maintain conference room calendars.

Accounting & Finance Support:

• Assist with data entry for accounts payable and receivable.

• Prepare and process invoices, expense reports, and purchase orders.

• Reconcile receipts and assist with credit card expense tracking.

• Support month-end and year-end financial reporting processes.

• File and organize financial records and documents.

HR & Employee Support:

• Assist with onboarding new employees.

• Maintain and update employee records and documentation as required.

• Help coordinate employee events, training sessions, and internal communications.

• Support benefits enrollment and other HR administrative tasks as needed.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in business, accounting, or HR preferred.

• 2 years of administrative or front desk experience (experience in accounting or HR support is a strong plus).

• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting or HR software (e.g., QuickBooks, ADP, Paychex, or similar) is a plus.

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• High level of attention to detail and accuracy.

• Professional appearance and demeanor.

• Ability to handle confidential information with integrity and discretion.