Accounts Receivable Specialist

Essential Job Functions:

• Process, verify and post invoices to customer accounts
• Create and send invoices to customers daily
• Enter shipments into accounting systems for billing and maintains related files
• Reconciles cash receipts and posts to customer accounts
• Monitors customer accounts and contacts customers for overdue payments
• Works with Controller to set up collection plans with customers when needed
• Investigates and resolves billing issues, payment discrepancies and unauthorized deductions by obtaining and verifying information with other departments when needed
• Performs bank reconciliation and balance cash/accounts receivable activity with general ledger daily
• Backs up Accounts Payable Specialist when needed
• Assist the Controller with the annual audit preparation and audit process.
• Performs other duties as assigned.

Other Functions:

In addition to the functions listed above, the employee is expected to: exercise honesty, integrity and respect with all clients and co-workers, maintain a professional appearance and demeanor, demonstrate a positive attitude, communicate effectively with co-workers and clients, work with accuracy, efficiency, and attention to detail, maintain good attendance by working when and where directed, work safely in compliance with all safety policies, respect the work environment and keep it as neat and clean as possible, and exercise initiative to learn new skills and tasks and to help co-workers when possible. The employee is also expected to perform such other duties and functions as required and assigned from time to time.

The Physical Requirements Checklist that specifies the physical demands for this job is attached and is incorporated into this description.

Qualifications:

• High School Diploma/GED;
• Minimum of four plus years of accounting experience.
• Strong computer skills, including using Microsoft Office (specifically Word, Excel, and Outlook).
• Strong verbal and written communication skills.
• Ability to manage multiple projects at one time.
• Must be able to maintain confidentiality.
• Excellent communication and organizational skills with strong attention to detail.
• Ability to prioritize workload and multi-task.
• Ability to add, subtract, multiply and divide in all units of measure, to compute rates, ratios, and percentages and calculate figures and amounts such as discounts, costs, proportions and volumes.

The proposed salary range for this position is $60,000-$64,000

Machines/Tools/Equipment:

• Computer, Copiers, printers, fax machine, etc.
• Accounting and Purchasing Software.

Safety:

Employees are expected to follow all facility safety guidelines that include adhering to GMP (Good Manufacturing Practices) and Food Safety as outlined during their training.

Working Conditions:

Primarily a controlled office environment. May require small amounts of time in the manufacturing area which can be loud where hearing protections is required.