Administrative Office Accounts Coordinator

Job Description

Job title: Administrative/Accounts Coordinator

Location: Corporate Headquarters, Washington PA 15301

Terms: Full time - 40 hours weekly

Starting Range: $18 - $20 per hour

About Us: One of the largest independent manufacturers and distributors of industrial gases in the Northeast. The company’s business is focused primarily in two areas- Industrial Gas Manufacturing & Distribution, which encompasses Carbon Dioxide, Nitrogen, Oxygen, Argon and Propane as well as logistic services for customers.

About the role:

• This position manages general management of office schedules, mailroom, office supplies, administrative needs, and projects as assigned. The candidate will also work together with the VP of Operations in the management of receivables and payments.
• Preferred bookkeeping experience is a plus.
• This position is a critical interface with customers and vendors; therefore, it is of great importance that the candidate convey a professional image and demonstrate excellent verbal communication at all times.
• This is a frontline customer-facing position, responsible for greeting visitors, handling in-coming calls, and supporting colleagues.

Job Responsibilities:

• Maintain files and records, perform data entry
• Work with office housekeeping staff to ensure standards of organization and cleanliness are met
• Prepare general business correspondence (eg., email, power point, excel charts) as well as basic clerical duties (eg, scanning, copying, faxing, mailing and filing) required for general business management
• Provide front desk support, basic admin duties including managing incoming calls, scheduling meetings, managing office supply inventory, and projects as assigned
• Maintain hard copy and electronic copy filing system
• Sign for and distribute UPS/Fed Ex/USPS packages
• Research price and purchase office supplies and inventory
• Billing, Customer Service and some AR/AP functions (Basic Accounting Experience Req.)
• Prepare and make daily Bank Deposits, and any other needed errands
• Set up accommodation and entertainment arrangements for company visitors as well as order and deliver food needed for client meetings.

Candidate skills and requirements:

• Basic bookkeeping knowledge
• Client/customer experience in-person and on phone
• Solid knowledge of Microsoft Office Suite; Word, Excel, PowerPoint and Outlook
• Computer literate with the ability to learn new software applications, including Microsoft Office Suite applications.
• Proven success in a corporate setting, working with all levels of management
• Strong written and verbal skills
• Excellent problem-solving skills and solution-orientation to work independently, with little supervision to ensure successful outcomes
• Strong adherence to teamwork and collaboration to achieve goals
• Detail oriented, organized, and able to complete tasks on deadline
• Excellent ability demonstrate initiative to meet deadlines; a self-starter who aligns ideas with company goals
• Strong customer service skills
• Knowledge of file management, transcription, and other administrative procedures
• Professional demeanor and the ability to manage internal information with discretion and confidentiality.

Job Type: Full-time

Benefits:

• Health Insurance
• Dental insurance
• Employee discount
• Life insurance
• Paid time off - Holidays
• Vision Insurance

Schedule

• Normal workday (8 hours and overtime as projects warrant) Monday - Friday

Education

• High School graduate, Associates or Undergraduate degree preferred

Experience

• Administrative experience 2 years preferred
• Bookkeeping/Receivables 1 year
• Customer Service 1 year

Work Location: In-person, Headquarters, Washington PA

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Washington, PA 15301: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20