Accounts Payable & Accounts Receivable Specialist

About Us

The CGA Law Firm is a well-established and trusted Regional Law Firm with its main office located in York, Pennsylvania.

CGA has a growing practice serving clients of all sizes. We’re known for being detail-oriented, responsive, and client-first. We are seeking a detail-oriented and organized Accounts Payable & Accounts Receivable Specialist to join our finance and accounting team. This position is responsible for managing the firm's accounts payable and accounts receivable processes, supporting accurate financial records, and providing timely and professional service to attorneys, staff, clients, and vendors. The ideal candidate will have strong organizational skills, attention to detail, discretion when handling financial information, and the ability to manage multiple deadlines in a professional services environment.

What You’ll Do

• Receive, review, code, and process vendor invoices in accordance with firm policies and procedures.
• Verify invoice accuracy, supporting documentation, appropriate approvals, and applicable expense classifications.
• Process payments to vendors, including checks, electronic payments, and other approved payment methods.
• Maintain accurate vendor records, including contact information and payment details.
• Monitor invoice approvals and follow up on outstanding approvals.
• Reconcile vendor statements and investigate discrepancies.
• Ensure timely payment of recurring expenses and vendor obligations.
• Maintain organized and accurate accounts payable documentation.
• Respond to vendor inquiries regarding invoices, payment status, and account balances.
• Assist with monthend and yearend closing procedures.
• Process and record client payments, including checks, electronic payments, and other approved payment methods.
• Accurately apply payments to client matters and outstanding invoices.
• Communicate professionally with clients and firm personnel regarding account balances and payment questions.
• Coordinate with attorneys and billing personnel regarding outstanding receivables and client account issues.
• Assist with tracking retainers, replenishment requests, and other client account activity in accordance with firm policies.
• Support accurate posting of receipts, adjustments, credits, and other authorized transactions.
• Maintain appropriate documentation for all client account transactions.
• Assist with trust accountingrelated administrative processes, as assigned and consistent with applicable firm procedures.
• Support periodic financial reporting and reconciliation activities.
• Assist with audits, financial reviews, and other accounting projects.
• Maintain the confidentiality and security of financial and client information.
• Perform other accounting and administrative duties as assigned.

What We’re Looking For

• High school diploma or equivalent.
• Minimum of two years of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting role.
• Working knowledge of accounting principles and financial recordkeeping.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Experience using accounting software and/or billing systems.
• Strong attention to detail and accuracy.
• Excellent organizational and timemanagement skills
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fastpaced environment.
• Ability to maintain confidentiality and exercise sound judgment.

Nice-to-Haves

• Experience with SurePoint.
• Experience with Filevine.
• Familiarity with client trust accounting processes and related documentation.
• Experience in a law firm or other professional services environment.
• Familiarity with legal terminology and legal processes.
• Bachelor's degree or associate's degree in accounting, finance, or a related field preferred.

What We Offer

• Competitive pay
• Health, dental, and vision insurance
• Health savings account
• Life insurance
• Paid time off holidays
• 401(k)
• 401(k) matching
• Employee assistance program
• Free parking
• Supportive team environment

About CGA Law Firm P C

The CGA Law Firm is a well-established and trusted Regional Law Firm with its main office located in York, Pennsylvania. We are a full-service law firm built on decades of experience, collaboration, and a commitment to client success. CGA has a growing legal practice serving individuals, municipal and business clients of all sizes. We’re known for being detail-oriented, responsive, and client-first. Come grow with us. Equal Opportunity Employer: CGA Law Firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.