Payroll Specialist

Location: Westminster, CO

Hybrid Schedule: Office in Westminster, CO; in-office Tuesday, Wednesday, and Thursday, remote Monday and Friday.

Compensation: $64,890 – $79,207 annually, depending on experience, qualifications, and overall fit for the role.

Position Summary

The Payroll Specialist is responsible for supporting accurate, timely, and compliant payroll operations for a multi-state workforce of approximately 1,000 employees. This role combines payroll processing, employee support, payroll tax administration, reconciliations, compliance activities, and cross-functional collaboration with HR, Benefits, Finance, and IT. The Payroll Specialist will play a key role in ensuring payroll accuracy, maintaining compliance, and delivering exceptional service to employees throughout the organization.

Essential Duties And Responsibilities

• Process bi-weekly payroll for hourly and salaried employees across multiple states.
• Review and maintain payroll master data, including employee records, benefits, direct deposits, tax elections, and payroll adjustments.
• Prepare and process payroll transactions, including final paychecks, garnishments, corrections, and miscellaneous payments.
• Assist with payroll tax reporting, liability payments, quarterly filings, and year-end payroll activities.
• Perform payroll reconciliations, research discrepancies, and ensure payroll accuracy and compliance.
• Respond to employee inquiries regarding payroll, deductions, taxes, benefits, and pay-related changes.
• Support payroll audits, testing activities, and payroll system enhancements.
• Collaborate with HR, Benefits, Finance, and IT teams to ensure data integrity and efficient payroll operations.
• Maintain payroll records and documentation while safeguarding confidential employee information.
• Participate in cross-training initiatives to ensure continuity of payroll operations and team coverage.
• Assist with special projects and process improvement initiatives as assigned.
  
  

Qualifications

The ideal Payroll Specialist will possess:

• Associate’s degree in Accounting, Business, Human Resources, or a related field; equivalent experience will be considered.
• One (1) to five (5) years of payroll experience, preferably in a multi-state environment.
• Knowledge of payroll regulations, payroll tax requirements, reconciliations, and employee record management.
• Strong Microsoft Excel skills and proficiency with payroll systems, preferably Oracle Cloud/Fusion.
• Excellent attention to detail, organizational skills, communication abilities, and customer service orientation.
• Ability to maintain confidentiality, exercise sound judgment, and manage competing priorities.
• Experience working with payroll systems, HRIS platforms, and payroll tax processing is highly desirable.
• Fundamental Payroll Certification (FPC) is a plus but not required.
  
  

Success Factors

A Successful Payroll Specialist Demonstrates

• Strong attention to detail and commitment to accuracy.
• Excellent problem-solving and analytical skills.
• Effective communication and customer service abilities.
• Strong teamwork and collaboration skills.
• The ability to manage multiple priorities while meeting deadlines.
• A commitment to continuous learning and process improvement.
• Dependability, accountability, and professionalism in handling sensitive payroll information.
  
  

Growth Opportunity

The Payroll Specialist position offers an opportunity to join a collaborative payroll team and gain exposure to payroll operations, compliance, tax reporting, system enhancements, and process improvement initiatives. The Payroll Specialist will have the opportunity to develop technical expertise, expand payroll knowledge, and contribute to the continued success of a growing organization.

The Payroll Specialist plays a critical role in ensuring payroll accuracy, compliance, and exceptional employee support while helping build a strong and scalable payroll function.

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