Payroll & HR Coordinator

Payroll and Human Resources Coordinator

Position Summary

Our client is seeking a highly skilled and motivated Payroll and Human Resources Coordinator to join their team on a temp-to-perm basis. This dual-role position is critical for our organization, as it’s responsible for the accurate and timely processing of payroll for all employees while also providing essential operational support for their HR programs and services. The ideal candidate will have a strong background in both payroll administration and HR, ensuring compliance, data integrity, and a positive employee experience.

This role reports directly to the Director of Human Resources and is an excellent opportunity for a professional who thrives in a collaborative, fast-paced environment.

Key Responsibilities

Payroll Administration

• Manage the end-to-end payroll process for all employees, including multiple departments, pay groups, and states.
• Ensure full compliance with all federal, state, and local payroll regulations and best practices.
• Maintain and update our payroll system (e.g., ADP WFN), including system upgrades and integrations with HRIS and accounting platforms.
• Review and process all payroll data entries, such as new hires, terminations, pay changes, deductions, and time reporting.
• Reconcile payroll reports, general ledger accounts, and benefit deductions regularly.
• Support the review of quarterly and annual tax reports, including W-2s and 941s.
• Resolve payroll-related inquiries and discrepancies in a professional and timely manner.
• Manage and update vacation, sick, and personal day balances to ensure accuracy in accordance with company policies.
• Assist with month-end and year-end closing by providing payroll data and accruals.
• Support cash flow projections and budget preparation for payroll expenses.
  
  

Human Resources Coordination

• Serve as a first point of contact for general HR inquiries from employees and supervisors.
• Assist with the onboarding and offboarding process, including document collection, system setup, and coordinating orientation activities.
• Maintain accurate and up-to-date employee records in the HRIS and personnel files.
• Coordinate benefit enrollments, changes, and terminations, and support the annual open enrollment process.
• Assist in the administration of leave programs (FMLA, disability, parental leave, etc.), ensuring proper payroll and benefit adjustments.
• Generate routine and ad hoc HR reports for leadership and compliance needs.
• Help with internal communications, memos, and policy updates.
• Support employee engagement and recognition initiatives.
  
  

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• 1-2 years of progressive experience in payroll administration and/or human resources operations.
• Knowledge of payroll regulations, FLSA, multi-state taxation, and benefits compliance.
• Proficiency with payroll and HRIS systems, specifically ADP WFN.
• Exceptional attention to detail, organizational, and reconciliation skills.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
  
  

Preferred

• Experience in the education or non-profit sector.
• Knowledge of retirement plan reporting and leave accrual integration with payroll.
  
  

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