Accounts Payable/Receivable Specialist

Job Title: Accounts Payable and Accounts Receivable Specialist

Reports To: Accounting and Finance Director

Location: Louisville, KY

About the Role: CFS Brands is seeking an Accounts Payable and Accounts Receivable Specialist to join the team in Louisville, KY. The Specialist will provide support to the accounting team by organizing and filing documents, matching invoices with purchase orders, and assisting with both Accounts Payable (AP) and Accounts Receivable (AR) tasks. Communicate with customers and vendors to address inquiries and coordinate with other departments to resolve discrepancies. Also assists with general clerical and administrative tasks, including month-end closing activities.

Responsibilities: The AP and AR Specialist will be responsible for accuracy in processing financial transactions and maintaining records, have quick resolution of payment or billing issues and handle sensitive financial data with discretion. Must be able to prioritize tasks and meet deadlines, especially during month-end close. Interact professionally and courteously with vendors, customers, and internal team members on a regular basis. Comfortable managing multiple accounts and managing proper documentation. Capable of identifying discrepancies, and resolving account issues in a timely manner.

Accounts Payable (AP) Duties and Responsibilities:

• Review and verify invoices and check requests
• Match invoices to purchase orders and receiving documents
• Enter and process invoices in the accounting system
• Schedule and prepare payments (checks, ACH, wire transfers)
• Monitor accounts to ensure payments are made timely
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor files and records
• Respond to vendor inquiries in a timely and professional manner

 Accounts Receivable (AR) Duties and Responsibilities:

• Generate and send customer invoices
• Record and apply payments (checks, ACH)
• Monitor aging reports and follow up on overdue accounts
• Investigate and resolve billing discrepancies or disputes
• Maintain accurate records of all transactions
• Prepare bank deposits and reconcile accounts
• Communicate with customers regarding account status
• Support month-end closing by reconciling AR transactions

Education and Experience:

• HS Diploma required. Associate's degree in Accounting desired.
• 2 years AP and AR experience
• Experience in MS Dynamics GP preferred
• Proficiency in Microsoft applications
• Good communication, teamwork, and administrative skills
• Detail-oriented, self-directed, and able to effectively complete tasks with minimal supervision
• Strong collaboration, analytical, communication, and problem-solving skills required

Work Environment:

• Work will be performed on site in an office setting.

CFS Brands:

Headquarters located in Oklahoma City, Oklahoma, CFS BRANDS is a market-leading designer, manufacturer and distributor of commercial foodservice, healthcare, and industrial hygiene products.

CFS Brands is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 to confirm work authorization.