Accounts Payable Specialist

What we offer: 

• Comprehensive Benefits: 
  • Medical
  • Dental
  • Vision
  • FSA/HSA
  • Life and Disability
  • Accident/Hospital Plans
  • Retirement with Employer Contributions
• Vacation, sick, and extended illness time off options
• Open communication with leadership and mission-focused engagement
• Training and growth opportunities with a supportive team invested in your success

Compensation:  Approximately $23.30 - $30.40 per hour. All individual pay rates are calculated based on the candidate's experience and internal equity.

Overview of Role: 

This job exists to support the department in assuring that financial records are kept in accordance with Generally Accepted Accounting Principles. It includes entry preparation, the analysis of expense variances, report preparation, and assistance with financial planning projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure appropriate internal controls are maintained in accordance with CHFW policies.
• Prepare asset, liability, and capital account entries by compiling and analyzing account information and recommending financial actions by analyzing accounting options.
• Document and support financial transactions including but not limited to
  • Process accounts payable for purchased and contracted goods and services in a timely and accurate manner while ensuring correcting coding, matching, and approval.
  • Respond to vendor inquiries including coordination with vendors regarding invoicing and payment inquiries and discrepancies.
  • Maintain vendor files with proper documentation and W-9 files.
  • Prepare 1099 tax forms.
  • Process weekly check runs and ACH payment batches.
  • Process daily cash deposit and journal entries including check receipts and EFT deposits.
  • Audit and processing of agency credit card bills and employee expense requests ensuring all expenses are supported by documentation and approvals.
  • Reconcile and maintain records for outside laboratory invoices based on contract terms.
  • Reconciles records internally and with vendors/customers/auditors.
  • Distributes invoices for coding and approval.
  • Validates that no duplicate bills are being processed and investigates questionable data.
• Assist in month end process by performing balance sheet reconciliations and analysis.
• Substantiate financial transactions by auditing.
• Prepare documentation for annual audits.
• Recommends actions to resolve identified discrepancies.
• Effectively interacts and communicates with other CFHW staff/clients/customers/partners/etc.

POSITION QUALIFICATIONS:

Education and Experience:

1. High School Diploma or GED required.
2. At least 2 years’ previous accounting experience required.

Knowledge, Skills and Abilities:

1. Strong mathematical skills to apply concepts such as fractions, percentages, ratios, and proportions.
2. Strong critical thinking skills to define problems, collect data, draw valid conclusions.
3. Excellent organizational skills required.
4. Ability to respond effectively to customers.
5. Excellent communication skills.
6. Ability to exercise independent judgment and discretion.
7. Able to organize and prioritize workload
8. Detail-oriented with ability to multi-task.
9. Ability to interact hospitably with staff at all levels of the organization.
10. Exceptional computer knowledge including familiarity with the Internet and Office365 products, especially MS Excel and financial software.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Salary : $23 - $30