What are the responsibilities and job description for the Payroll Specialist position at Cesna Recruitment?
[Position]
Payroll Specialist
[About Our Client]
Manufacturing
[Job Summary]
General Purpose:
The Payroll Specialist is responsible for processing and administering accurate bi-weekly payroll for hourly and salaried employees while ensuring compliance with federal, state, and company regulations. This position serves as the primary payroll subject matter expert in the facility and works closely with Human Resources, Finance, supervisors, and employees to resolve payroll-related issues, maintain records, and ensure timely payroll processing. This role requires a high level of confidentiality, attention to detail, analytical ability, and knowledge of payroll regulations.
[Job Description]
- Process bi-weekly payroll accurately and within established deadlines.
- Review employee time records, attendance data, payroll adjustments, and wage information for completeness and accuracy.
- Maintain employee payroll records, including compensation changes, deductions, direct deposit information, tax withholding elections, and leave balances.
- Audit payroll data and investigate discrepancies related to hours worked, earnings, deductions, and leave usage.
- Ensure proper processing of taxes, benefits, garnishments, charitable contributions, and other payroll deductions.
- Coordinate with Human Resources and department leaders to validate payroll transactions related to new hires, transfers, promotions, leaves of absence, and terminations.
- Process final paychecks and off-cycle payroll transactions as required.
- Assist in payroll reconciliations and support Finance with payroll-related reporting and general ledger activities.
- Generate payroll reports and provide payroll-related metrics as requested by management.
- Maintain compliance with applicable federal, state, and local wage and hour laws and payroll regulations.
- Respond to employee payroll inquiries and resolve issues in a professional and timely manner.
- Support internal and external payroll audits by preparing documentation and reports.
- Maintain confidentiality of employee compensation and personal information.
- Identify opportunities to improve payroll processes, accuracy, and efficiency.
- Provide guidance and training to supervisors and timekeepers regarding payroll procedures and timekeeping practices.
- Perform other duties as assigned.
Essential Functions:
- Regular and reliable attendance.
- Ability to maintain strict confidentiality of payroll and employee information.
- Ability to review payroll data accurately and identify discrepancies.
- Ability to communicate effectively with employees, supervisors, Human Resources, Finance, and external agencies.
- Ability to interpret and apply payroll policies and procedures.
- Ability to prioritize multiple tasks while meeting strict payroll deadlines.
- Ability to perform detailed analytical work with a high degree of accuracy.
- Ability to operate payroll, HRIS, and Microsoft Office software systems.
- Prolonged periods of sitting and working on a computer.
Education, Training, and Skills Required:
- High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred.
- Minimum of three (3) years of payroll processing experience required.
- Experience processing multi-department or manufacturing payroll preferred.
- Working knowledge of payroll laws, wage and hour regulations, tax withholding requirements, and payroll administration practices.
- Experience with Paycom payroll and timekeeping systems preferred.
- Strong proficiency with Microsoft Office applications, particularly Excel.
- Excellent organizational skills and attention to detail.
- Strong analytical, problem-solving, and reconciliation skills.
- Ability to work independently with limited supervision.
- Ability to maintain confidentiality and exercise sound judgment.
- Effective verbal and written communication skills.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prolonged periods of sitting at a desk and working on a computer.
- Frequent use of computer keyboards, monitors, and office equipment.
- Ability to communicate verbally and in writing.
- Ability to occasionally lift and carry up to 15 pounds.
- Ability to work on uneven surfaces.
[What's On Offer]
- Salary 65-75k
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance