What are the responsibilities and job description for the Accounting Associate position at Certuity?
About Certuity
Certuity is a boutique wealth management firm and multi-family office serving entrepreneurs, business leaders, and high-net-worth families. Our mission is to empower our clients to achieve the life and legacy they envision through customized, comprehensive wealth strategies.
Location: North Palm Beach, FL (on-site)
About the Role
We are seeking a highly motivated and organized Accounting Associate to join our team on-site in North Palm Beach, FL. This is an excellent opportunity for a professional looking to build their career in wealth management and learn directly from an experienced team. The Accounting Associate will play a key role in supporting the firm’s accounting, financial reporting, accounts payable, and other areas. Certuity offers a competitive compensation package with benefits.
Responsibilities
Accounting & Reporting
- Reconcile bank accounts and balance sheet accounts.
- Assist with month-end close activities, including journal entries and accruals.
- Maintain supporting schedules and reconciliations.
- Perform variance analysis.
- Prepare recurring financial reports and analyses for management.
- Support the annual budgeting process through data gathering and analysis.
- Assist in the preparation of board packages.
- Research and resolve accounting issues while escalating complex matters as appropriate.
Accounts Payable
- Manage full-cycle accounts payable.
- Resolve discrepancies with vendors and internal departments.
- Reconcile vendor statements and the accounts payable subledger to the general ledger.
- Maintain vendor files, including W-9 collection, and assist with annual 1099 preparation and filing.
- Respond to vendor and employee inquiries regarding invoice and payment status.
- Review and process employee expense reports for accuracy and compliance with policy.
Professional Responsibilities
- Identify opportunities to improve accounting workflows and internal controls.
- Support process improvement initiatives to enhance efficiency and accuracy.
- Maintain the confidentiality of employee, client, and firm information.
- Demonstrate professionalism, integrity, and ethical conduct in all responsibilities.
- Drive office management, support special projects, and perform other duties as assigned.
Preferred Qualifications
- Bachelor’s degree in Accounting or related field.
- 2-3 years of experience in a staff accountant or similar accounting role.
- Experience with NetSuite or a comparable ERP system.
- Knowledge of Generally Accepted Accounting Principles.
- Proficiency with Microsoft Office, with particular emphasis on strong Excel skills (formulas, xlookups, sumifs, keyboard shortcuts, pivot tables, filtering, etc.).
- Experience with full-cycle accounts payable.
- Experience with W-9 collection and annual 1099 reporting.
- Experience with Bill.com and Expensify (or similar).
- Excellent communication skills and professional demeanor to interact with all levels of management and outside vendors.
- Strong attention to detail and organization.
- A willingness to learn new tools and technology.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Self-motivated with a proactive approach to identifying and resolving issues.
- Integrity and discretion in handling confidential a0nd sensitive information.
We value curiosity, initiative, and a willingness to learn. If you're interested in this opportunity but don't meet every qualification listed, we encourage you to apply. We believe diverse experiences and perspectives strengthen our team, and we'd love to hear how you can contribute to Certuity.