Business Development Coordinator

COMPANY OVERVIEW:

Certerra (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve.

We are a national firm with a global reach serving national and international clients from 40 offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms. With a 60-year history, Certerra has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients. The company is a rapidly growing portfolio business under a private equity firm, currently generating approximately $260 million in revenue with aggressive growth through strategic acquisitions.

POSITION OVERVIEW:

The Business Development Coordinator provides critical administrative and sales support to the Business Development team. This role focuses on setting up new projects, processing contracts, preparing prequalification packages, and coordinating marketing materials for client and teaming opportunities. The ideal candidate is highly organized, detail oriented, and skilled at managing multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES:

Sales & Client Support

• Process and track new client contractors, purchase orders, and project setup.
• Prepare and submit client prequalification's packages, ensuring all compliance requirements are met.
• Maintain client files, certifications, and vendor registrations in various client portals.
• Assist with coordinating teaming opportunities, gathering required documents, and sharing marketing material with clients.

Proposal & Admin Support

• Support preparation of proposals, bid documents, and capability statements.

• Track proposals deadlines, ensuring timely submission of required documents.
• Maintain up-to-date CRM records with leads, contacts and opportunities.
• Generate reports on active bids, proposals, and pipeline status.

Marketing Coordination

• Support Business development staff in preparing presentations and client-facing materials.

• Help coordinate company participation in client events, conferences, and industry networking opportunities.

Internal coordination

• Collaborate with operations and accounting teams to ensure seamless project setup and accurate contract processing
• organize meeting agendas, take notes, and track follow-up items for business development activities.
• Maintain and update all insurance certificates, and compliance documents as required by clients.

QUALIFICATIONS:

• 2 years of experience in sales support, contract administration, or business development.
• Strong organizational skills with the ability to manager multiple priorities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite: experience with CRM systems and client portals.
• Detail oriented, proactive, and able to work both independently and collaboratively.

We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.