What are the responsibilities and job description for the Facilities Manager position at Ceritypartners?
The Facilities Manager will oversee day-to-day facilities operations across our Louisville and Elizabethtown offices. Working onsite, this role is responsible for the day-to-day upkeep, safety, and functionality of the building, ensuring a clean, well-maintained, and professional environment for employees and visitors.
This role is a great fit for someone who thrives on hands-on problem-solving, takes pride in creating well-run, welcoming workspaces, and is energized by Cerity Partners collaborative, client-first culture. As we continue to grow, the Facilities Manager will play a key part in ensuring our physical spaces support our teams and reflect our commitment to excellence.
Primary Responsibilities
Building Inspections & Maintenance
- Inspect building cleanliness each morning
- Communicate regularly with the cleaning supervisor
- Conduct monthly inspections of all restrooms (24 toilets, 3 urinals, 21 sinks), ensuring proper function and secure fixtures
- Inspect all building lighting weekly
- Make repairs to door locks, including the ADA auto-opener system
- Make wall repairs and paint as needed
- Replace carpet tiles and ceiling tiles as needed (including custom cutting)
- Clean glass walls periodically between annual contractor cleanings
HVAC & Mechanical Systems
- Investigate and troubleshoot HVAC issues, often using the Trane Tracer program
- Service and repair ice/water machines (Follett)
- Turn auxiliary heaters on each fall and off each spring
Outdoor & Seasonal Care
- Control moss/algae growth on the 3rd floor patio
- Set out patio umbrellas in spring; cover chairs in fall (3rd floor patio)
Event & Office Support
- Move furniture for event set-up and breakdown
- Assist IT with certain equipment setups related to safety and security
- Ensure kitchens are stocked with dish soap, paper towels, and other supplies
Required Qualifications:
- High school diploma or equivalent required; technical/trade certification a plus
- Prior experience in facilities maintenance, building operations, or a related trade
- Ability to troubleshoot mechanical and electrical issues and determine when to escalate to outside contractors
- Ability to travel to Louisville and Elizabethtown offices as needed
Skills and Competencies:
- Strong communication skills to coordinate with vendors, cleaning staff, IT, and building occupants
- Self-motivated with the ability to manage a varied workload and shifting priorities independently
- Reliable, detail-oriented, and safety-conscious
Physical Requirements
- Ability to lift and carry up to 50 lbs regularly (furniture, supplies, equipment)
- Ability to stand, walk, kneel, bend, and climb (including ladders) for extended periods
- Ability to work in varied environments, including outdoor patio areas in all seasons
- Comfortable working at heights (e.g., ceiling tile replacement, lighting inspections)
- Manual dexterity for repairs involving tools, fixtures, and small components
- Ability to respond to urgent maintenance issues as needed, which may include occasional evening or early-morning work
Why Cerity Partners:
Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package:
- Health, dental, and vision insurance - day 1!
- 401(k) savings and investment plan options with 4% match
- Flexible PTO policy
- Parental Leave
- Financial assistance for advanced education and professional designations
- Opportunity to give back time to local communities
- Commuter benefits
Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to careers@ceritypartners.com. Applicants must be authorized to work for any employer in the U.S.