ACCOUNTS PAYABLE SPECIALIST

Description

OBJECTIVE

The Accounts Payable Specialist (HQ) is responsible primarily for all accounting work associated with processing Accounts Payable/Disbursements for Century Distribution Systems Inc.to include administration of the Ramp platform, processing the credit card transactions, T&E Expense reports and assisting with other companies as needed.

Provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by processing payments, verifying and recording invoices according to established policies and procedures in an efficient, timely and accurate manner.

Essential Functions And Duties

• Responsible to review all vendor invoices to ensure they have been reviewed for accuracy by CDS Inc. Management, and all charges have been approved and properly coded prior to entry in accounting system and payment.
• Responsible for scheduling vendor payments and employee reimbursements on a weekly basis and preparing urgent or special payments as needed.
• Send payment remittances after all payments have been released from the bank or in Ramp and post payments in GP in a timely and accurate manner.
• Verify vendor accounts by reconciling monthly statements to the transactions in GP via a Smartlist. Research and resolve invoice discrepancies and issues with vendors as needed.
• Liaison with Management to communicate vendor invoices that haven’t been received in accounting to get them processed in a timely manner. Manage the missing vendor invoice log and follow up to clear invoices off the list each month.
• Correspond with vendors and respond to inquiries.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Generate a weekly Aged AP Trial Balance for CDS and call out any aged items.
  
  

As a Part Of The Team, You Will Enjoy

• Hybrid work schedule with three days required in office
• Competitive Compensation with opportunity for advancement.
• Excellent Benefits Package -- Includes medical, dental, vision, 401(k), company-paid life insurance, company paid short-term and long term disability, and voluntary life.
• Paid time off through vacation, sick, and optional holidays
• In-office events, parties and celebrations, Lunch & Learns, and off-site social gatherings throughout the year!
  
  

Requirements

EXPERIENCE/SKILLS/EDUCATION REQUIRED

• The ideal candidate will possess 3 years of relevant and progressive work experience with full cycle of accounts payable processes. College degree (Associate Degree in Accounting or related Business Field) is a plus
• MUST have excellent Excel skills, knowledge of PIVOT tables and LOOKUPs is a plus
• Excellent prioritizing skills, detail-oriented with a positive attitude
• Ability to analyze data and recommend solutions
• Knowledge of basic accounting and auditing controls
• Strong written and verbal communication skills
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Knowledge of Great Plains accounting software or equivalent is a plus
  
  

The above is a description of the current essential functions and duties and responsibilities of your position. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position. At the Company’s discretion, these essential functions, duties and responsibilities may be modified in the future to meet the business needs of the Company.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

PM22