What are the responsibilities and job description for the Workforce Specialist position at Centurion Health?
Centurion is proud to be a leading provider of comprehensive healthcare services to correctional facilities, state hospitals, and community mental health centers nationwide.
The Workforce Specialist role is responsible for understanding and performing general duties to support staffing and matrix management across the organization and for processing, reconciling, and ensuring the accuracy of payroll transactions while maintaining compliance with federal, state, and local regulations. This role requires proficiency with automated payroll and timekeeping systems, HRIS systems, Microsoft excel, SharePoint, and Power Bi. The Workforce Specialist collaborates with all functions across the organization to support hiring, staffing, scheduling, and timekeeping.
Essential Duties/Responsibilities
Resource Management and Matrix Management
- Review and approval of position requests (backfill and new) to ensure compliance with contracted matrixed staffing requirements
- Ability to assist in supporting matrix management activities including documentation of modifications across all supporting systems including manual excel documents, Power Bi, and Paycom.
Payroll Processing & Accounting
- Process multi-state payroll transactions accurately and timely using Paycom software.
- Ensure payroll compliance with company policies, wage laws, and tax regulations.
- Reconcile payroll data with the general ledger and financial reports.
- Validate timekeeping, deductions, benefits, and earnings for accuracy before payroll submission.
- Manage payroll adjustments, retroactive payments, and off-cycle payrolls.
Financial Reconciliation & Reporting
- Prepare payroll journal entries and reconcile payroll-related accounts.
- Generate and analyze payroll reports for Finance, HR, and leadership.
- Identify workforce trends and recommend areas for labor cost optimization.
Paycom System Management & Optimization
- Utilize Paycom software to manage payroll, tax filings, and reporting.
- Understand the Paycom position management infrastructure in order to accurately build reports and maintain alignment with staffing matrix vacancy and staffing penalty reporting.
- Understand the Paycom scheduler and the data flow to timekeeping and worked hour reporting
- Stay updated on Paycom enhancements and implement best practices for efficiency.
- Support payroll system integrations with HR and accounting platforms.
Position Core Competencies
- Problem Solving & Decision Making: Ability to manage complex payroll issues and provide logical, data-driven solutions. Strong judgement in applying compliance regulations and company policies. Swiftly escalates and resolves payroll concerns with minimal disruption.
- Technical & Analytical Skills: Proficiency in payroll processing, tax laws, and financial reconciliation. Strong understanding of general ledger payroll accounting and financial reporting.
- Communication & Collaboration: Works effectively with Finance, HR, IT, and external auditors to ensure smooth payroll operations. Provides clear and professional communication on payroll matters to employees. Supports training initiatives for internal teams on payroll best practices.
- Effective Time Management: Demonstrate strong organizational and prioritization skills, ensuring adequate time tis dedicated to each task for accuracy and efficiency.
- Attention to Detail & Accuracy: Ensures payroll transactions are error-free and fully reconciled. Demonstrates strong organizational skills in managing multiple deadlines. Reviews payroll reports carefully to prevent discrepancies and compliance risks.
- Stress Tolerance: Capable of handling stressful or adverse situations and working effectively under difficult conditions. Maintains composure under pressure and manages high-stress situations with ease. Remains focused despite distractions and interruptions.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
- Experience with payroll accounting
- Familiarity with SharePoint and Power Bi or similar reporting software such as Tableau
- Strong experience with payroll software (processing, reporting, and tax compliance) – Paycom preferred.
- Experience working with general ledger payroll accounting.
- Strong analytical and problem-solving abilities.
- Excellent attention to detail and accuracy in payroll calculations.
- Proficiency in Microsoft Office applications, especially Excel (VLOOKUP, pivot tables, and financial analysis).
- Ability to manage multiple tasks and meet strict deadlines.
- High level of integrity and discretion in handling confidential payroll data.