What are the responsibilities and job description for the Admin and Office Spec III-PCS Division position at Central Virginia Community College?
Posting Summary
Working Title
Admin and Office Spec III-PCS Division
Role Title
Administrative and Office Specialist III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
03
Position Number
29200019
Agency
Central Virginia Community College
Division
Central Virginia Community College (Div)
Work Location
Lynchburg - 680
Hiring Range
$45,000 to $51,000 annually
Emergency/Essential Personnel
No
EEO Category
6-Administrative Support
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Typically, Monday through Friday 8am to 5pm
Sensitive Position
No
Job Description
Based on demonstrated performance in the Professional & Career Studies division, CVCC seeks an experienced Administrative and Office Specialist III to lead scheduling, faculty support, student systems management, and operational coordination. This role is a key leadership support position responsible for ensuring accuracy, compliance, and efficiency.
Lead and manage course and faculty scheduling for the Professional & Career Studies division and provide support to the Professional and Career Studies division.
Ensure all faculty schedule submissions are accurate, compliant, and entered in a timely manner.
Coordinate classroom and space scheduling across divisions.
Serve as a subject matter expert in faculty rank and pay systems, including policy compliance and system transitions.
Serve as a subject matter expert in faculty rank and pay systems, including policy compliance and system transitions.
Collaborate with HR, academic leadership, and administrative offices to resolve payroll, contract, and scheduling issues.
Maintain and reconcile departmental budgets, ensuring accurate documentation and timely processing.
Provide functional and technical expertise in Student Information Systems (SIS) and support system troubleshooting and improvements.
Support academic catalog management (Acalog) and ensure accuracy of curriculum and course data.
Act as a trusted advisor to leadership, providing input on operational decisions and improvements.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- High school diploma or equivalent combination of education and experience.
- Experience in higher education operations, academic scheduling, or administrative leadership.
- Strong knowledge of faculty scheduling processes and student information systems.
- Experience with financial tracking, budgeting, and reconciliation.
- Demonstrated ability to work independently and manage complex operational responsibilities.
- Strong attention to detail and commitment to data accuracy.
- Excellent communication and problem-solving skills.
- Problem solving abilities
Additional Considerations
- Associates degree or higher in Administrative Management Technology or related field
- Experience with Acalog and academic catalog systems.
- Familiarity with VCCS faculty rank and pay policies.
- Experience supporting system implementations (e.g., Cardinal).
- Experience working across multiple divisions in a college environment
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
Minimal
Posting Detail Information
Posting Number
CLS_4594P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
07/17/2026
Job Close Date
07/31/2026
Open Until Filled
Agency Website
Click Here for Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $45,000 - $51,000