What are the responsibilities and job description for the Administrative Assistant position at Central Texas Housing Consortium?
DUTIES AND RESPONSIBILITIES
A. Interact with the public, residents and employees by answering phones, collecting rent payments, taking work order requests, providing general information, routing people and calls to appropriate personnel, etc.
B. Provide administrative support to CTHC departments with priority given to projects with deadlines.
C. Prepare accurate and timely documents, reports and correspondence, including newsletters, advertisements, resident notices, etc.
D. Administer projects and perform specific duties as assigned, such as:
- Prepare Board packets for distribution and post required public notices in a timely manner.
- Maintenance of CTHC website.
- Maintain IBS (Information Broadcast System) database, schedule notifications and complete required follow-up.
- Maintain adequate inventory of standard office supplies by placing orders, receiving merchandise and putting it away using approved procedures.
- Create documents, notices, flyers, calendars, and marketing material for resident programs or as needed for other reasons.
E. Maintain accurate databases (resident information, barred list, bad debts, etc.)
F. Assist Administrative Director with organization of meetings and social functions, records management, etc.
G. File publications, general correspondence, etc. in the correct location. Destroy files in accordance with CTHC’s record retention policy.
H. Other duties as required.
EDUCATION/SKILLS
A. Employee must be a high school graduate.
B. Ability to meet and deal tactfully with the public, residents, and employees.
C. Computer literate with knowledge of spreadsheet, database, and word processing programs.
D. Accurately type 40 words per minute.
E. Ability to operate general office equipment.
F. Advanced administrative abilities, effective written and verbal communication skills, a pleasant and courteous demeanor, strong organizational skills, mature judgment and the ability to work as part of a team.
Work schedule:
Monday - Thursday 7:30 a.m. - 5:30 p.m.
Friday 8 a.m. - 12 noon
Our Application, complete job description, and employee benefits can be found at https://www.cthc.org/employment_information.
Job Type: Full-time
Pay: From $17.49 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 2 years (Preferred)
- Microsoft Excel: 2 years (Preferred)
- Office/Administrative: 2 years (Preferred)
License/Certification:
- Texas Driver's License (Required)
Ability to Commute:
- Temple, TX 76501 (Required)
Work Location: In person
Salary : $17