What are the responsibilities and job description for the Chief of Institutional Research and Grants position at Central Texas College?
Chief of Institutional Research and Grants
Depends on Qualifications
Killeen-Central Campus
Full-Time Salaried
202500325
Institutional Research
Institutional Research & Grants
09/22/2026
10/15/2026 5:30 PM Central
Summary of Position
The Chief of Institutional Research and Grants leads the college's institutional research, data analysis, and grants development functions. The position is responsible for state and federal reporting compliance, for the data and analysis that support institutional effectiveness and accreditation, and for building an external funding portfolio aligned to the college's mission and strategic plan.
The Chief guides the institutional research team in supporting strategic planning, operational planning, enrollment management, program review, assessment, accreditation, and special initiatives. The position works with data drawn from a wide range of internal and external sources and is responsible for producing analysis that answers real institutional questions rather than simply fulfilling requests.
Education and Experience
- Master's degree from a nationally or regionally accredited institution required.
- Five years of progressively responsible experience in institutional research, data analysis, or a closely related field.
- Two years of supervisory experience required.
Knowledge Skills and Ability
- Ability to lead the team in designing and executing projects under real deadlines and in accordance with sound research principles.
- Ability to build working relationships across the college so that the office is used as a resource rather than treated as a compliance office.
- Demonstrated experience with federal and state higher education reporting requirements.
- Demonstrated ability to design and administer an institutional research function, including survey design and research method.
- Ability to organize and manage simultaneous projects and meet firm external deadlines.
- Excellent analytical, interpersonal, and written and verbal communication skills, with the ability to work effectively with constituents inside and outside the institution.
- Ability to present complex data to audiences without technical background and to answer questions from senior administrators, faculty, and external agencies.
- Ability to manage departmental budget.
Essential Functions
- Lead the design, collection, and analysis of institutional data across enrollment, student demographics, persistence, retention, completion, transfer, and workforce outcomes.
- Build and maintain institutional dashboards and data visualizations that give administrators, deans, and faculty direct access to current information without having to request it. These resources must be centralized and easy to reach for their intended audiences.
- Respond to ad hoc data requests from across the college, integrating internal, peer, and national data to produce valid comparisons.
- Prepare data extracts from the college's ERP system and other sources using appropriate interface and query tools.
- Conduct ongoing studies of enrollment trends, student progression, and program performance to support institutional and divisional planning.
- Serve as the primary institutional resource for information about the college, and emphasize reproducibility through documentation and transparency in method.
- Work with internal stakeholders to translate broad observations and concerns into research questions that can actually be answered with available data.
- Design and prepare quantitative and qualitative analyses for senior administrators, the Board, and external audiences.
- Provide data and validation support for external reporting to the Texas Higher Education Coordinating Board, including all CBM reporting cycles and corrections.
- Manage IPEDS reporting and all associated federal survey obligations.
- Oversee data reporting connected to House Bill 8 performance-based funding, including credentials of value, transfer, and dual credit outcomes, and advise senior leadership on how institutional decisions affect measured performance under the formula.
- Coordinate Carl D. Perkins performance reporting in partnership with career and technical education leadership.
- Coordinate reporting connected to military and veteran student populations, including obligations associated with the college's programs supporting service members and families at Fort Hood and at other installations the college serves.
- Interpret official institutional statistics for external agencies, accreditors, and internal audiences, and make sure the college speaks with one voice on its numbers
- Serves as the primary data and analysis resource for the Accreditation Liaison across compliance certification, the fifth-year interim report, substantive change reporting, and reaffirmation.
- Lead the college's grants function, including opportunity identification, proposal development, submission, and post-award reporting and compliance.
- Build a grants portfolio aligned to the college's mission, strategic plan, and workforce priorities rather than pursuing funding opportunistically.
- Work with divisional leadership to identify program needs that external funding can reasonably address, and advise when a funding opportunity is not a good institutional fit.
- Oversee post-award data collection, performance reporting, and compliance documentation for federal, state, and private awards.
- Coordinate labor market analysis to support program development, grant applications, and workforce program justification.
- Supervise the Associate Dean of Institutional Research, Grants, and Strategic Initiatives and coordinate strategic initiative work that draws on institutional data and external funding.
- Chair the college's data coordination group and lead the development of systems, procedures, and standards that support data-driven decision making.
- Identify and prioritize data improvement opportunities, and work collaboratively with the Chief Information/Technology Officer and other stakeholders to define business processes that protect and improve data integrity.
- Establish and maintain definitions for key institutional metrics so that terms such as enrollment, completion, and retention mean the same thing in every report the college produces.
- Serve as the Institutional Review Board officer and oversee IRB functions.
- Supervise, evaluate, and develop the institutional research and grants staff.
- Serve on institutional committees and present to senior leadership, the Board, and external constituencies as required.
EEO Statement
Central Texas College District and its operating units, divisions and sponsored activities prohibits discrimination on the basis of any protected class including, but not necessarily limited to race, color, gender, national origin, age, religion, genetic information, disability, veteran status, sexual orientation, gender identity or transgender status.
Inquiries about Title IX, sexual misconduct can contact the Title IX Coordinator, Larry Murphy through email to rdepartment@ctcd.edu or call 254-501-3028.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, educational benefits, holidays, vacation, and sick leave. Full-time employees participate in the Teachers Retirement System of Texas (TRS). To learn more details, visit our benefits page https://www.ctcd.edu/human-resources/benefits/employee-benefits/
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Required Question
Killeen, Texas, 76540
254.526.1128
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, educational benefits, holidays, vacation, and sick leave. Full-time employees participate in the Teachers Retirement System of Texas (TRS)
Benefits:
Pension Plan, Retirement Plan, Vacation & Paid Time OffSalary : $50,069 - $76,013