Program Support Secretary

School District #6 is located in the famous Rogue River Valley of Southern Oregon, nestled between the Cascade and Siskiyou Mountain ranges. The area abounds with opportunities - natural, theatrical, musical, educational and athletic. The entire school district is being restructured with an eye toward further improving our already excellent program. Our goal is to add innovative and energetic teachers who are committed equally to kids and to educational improvement and who want to be part of creative decision making.

POSITION: Program Support Secretary

HOURS: 7.0 hours per day

CALENDAR: 184 days per year

BUILDING: Special Education Department - School Psychologist Support

POSITION START DATE: TBD

COMPENSATION And BENEFITS

• $19.76 - $23.75 depending upon approved accepted experience
• Longevity pay after completion of 6 years of employment
• Annual COLA pay increase (as negotiated with Oregon School Employees Association)
• Annual step pay increase awarded to eligible employees
• 10 paid holidays annually
• 11 paid sick leave days per year
• 2 paid personal leave days per year
• 5 paid bereavement leave days per year, per occurrence
• Up to $2,191. per month district-paid contribution toward full-family medical, dental and vision insurance (for full-time employees)
• $500. per month opt-out stipend for employees who demonstrate other health insurance coverage under a qualifying employer sponsored group medical plan (for full-time employees)
• Employee Assistance Program (EAP)
• 6% district-paid contribution towards Oregon Public Employees Retirement System
• $60. per month employer match into a tax sheltered annuity when employee contributes $35. per month
  
  

PROGRAM SUPPORT SECRETARY

Purpose: The Program Support Secretary ensures the efficient and organized administration of a District-level program or department by coordinating communication between district and school personnel and performing specialized secretarial and clerical duties.

Reports to: District-level administrator, supervisor, or licensed specialist

Nature of Work: The Program Support Secretary works independently following standardized routines under general supervision. The nature of the work requires knowledge of and adherence to policies, procedures, and regulations. Because the job at times requires coordinating and organizing between school and district-level personnel, the position requires significant communication, organizational and managerial aptitude, as well as a high level of professional decorum.

Supervision Exercised: No direct supervision.

Interface: Primarily interfaces with administrators, licensed and non-licensed school staff. The Incumbent will occasionally interact with students and families.

Essential Job Functions

• Coordinates the office operations of a district level administrator(s) or department(s), including matters pertaining to scheduling, record-keeping and correspondence.
• Screens incoming calls, mail and visitors, responding independently to routine inquiries not requiring the attention of an administrator or supervisor.
• Provide scheduling support by managing multiple calendars, including scheduling appointments, meetings and conferences for administrators or licensed specialists.
• Coordinates between school personnel and administration/supervisor/specialists in the gathering of records and information needed to maintain compliance with state and federal regulations.
• Participate in ongoing training, as necessary, to perform specialized protocols and tasks.
• Monitors, organizes and maintains various types of records, some of which will contain personal and/or confidential information.These records include but are not limited to: student records, such as grade or attendance data, special education documents, or medical/health reports; records pertaining to special grants or specific funding sources; records tracking or reporting specific department data.
• Produces typed and edited documents from oral or written instructions, including correspondence, reports, memoranda and interoffice communications.
• Serve as a liaison between the department and school licensed and unlicensed staff.
• Travel to district facilities and schools to provide support, technical assistance or training for non-licensed staff.
• Maintain proper inventories of supplies and specialized equipment.
• Coordinate with the business office the processing of department financial records, including requisitions, expenditures, and billing.
• Communicates with district patrons and families in person, by phone or email.
• Operates a variety of standard office equipment, including a computer, copier, fax machine and calculator.
• Responds to general inquiries for information and assistance.
• Maintains effective and respectful working relationships with staff and students.
  
  

The statements contained above reflect general details as necessary to describe the principal functions of this job but should not be considered an all-inclusive listing of work requirements. Individuals may at times perform other duties as assigned which could include work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Required Qualifications

• Must possess a high school diploma or equivalent.
• Must possess two years' experience in a secretarial position.
• Must pass a criminal background check.
• Must have a valid driver's license.
• Must be able to read, write, understand and follow multi-step written and verbal instructions in English.
  
  

Working Conditions

The Program Support Secretary works primarily indoors in an office environment. The position requires regular work at a computer, as well as the ability to write, hear and speak. The incumbent will also occasionally be required to kneel, bend or crouch. Potential exposures may include blood-borne pathogens and sick or injured students. The position requires some interaction with children from diverse backgrounds, many of whom experiences behavior, academic, or physiological challenges.

Work Year: Approximately 182-211 Days

Bargaining Unit: OSEA

FLSA Status: Non-Exempt

Date Approved: tbd

Date Revised

The Central Point School District recognizes the diversity and worth of all individuals and groups. It is the policy of the Central Point School District that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, immigration status, citizenship status, marital status, age, veterans' status, genetic information, or disability in any educational programs, activities, or employment.