Administrative Specialist II - PT

General Function

Performs a variety of complex administrative and technical tasks including collecting and summarizing data,
managingdatabases and editing reports.

Duties and Responsibilities

CharacteristicsDuties and Responsibilities:
1. Collects and summarizes research data for reports; coordinates preparation of reports; reviews for accuracy;
makes any necessary edits.
2. Organizes and prepares annual data; collects and summarizes data for end-users; answers data-related
inquiries.
3. Prepares andmaintainscomputer databases; maintains files of raw data used in preparing reports.
4.Reviewsfigures afterenteredintodatabases; makes any necessary adjustments.
5. Responds to any inquiries that the external constituencies might haveregardingreports.
6. Coordinates activities; ensures smooth flow of operations; recommends improvements in policies and
procedures.
7.Establishesschedules and assigns project tasks; monitors projects to ensure deadlines are met; reviews
completed tasks andensuresthat any necessary corrections are made.
8. Uses software tomaintaindatabases and create presentations.Assistswith focus group setups and
telephone follow-up.
9. Performs other departmental administrative duties as assigned

Minimum Requirements and Preferred Qualifications

High School Diploma or GED and completion of 36 semester units of college-level coursework from a regionally accredited institution; or a High School Diploma or GED and 2 years of full-time work experience in an administrative or administrative support role; or a combination of education and work experience, asstated, totaling 2 years.

Additional Information