What are the responsibilities and job description for the Office Administrator position at Central Payments, LLC?
Intro:
Are you a fun, organized, proactive professional who loves keeping teams running smoothly? Join Central Payments as our Office Administrator, where you’ll support Human Resources and members of the executive team while helping sustain an efficient, welcoming, and well-organized office environment.
What You’ll Do:
- Provide comprehensive administrative support to the executive team and Human Resources, including calendar coordination, confidential correspondence, meeting preparation, travel arrangements, and expense reporting.
- Serve as the primary point of contact for office operations—greeting visitors, managing entry calls and access, overseeing mail and packages, and maintaining office supplies and general workspace organization.
- Coordinate company meetings and events, including compliance and Board meetings, senior management meetings, partner visits, off-sites, and all-staff gatherings.
- Support HR processes by posting positions, coordinating interviews, managing requisition details, creating onboarding materials, and preparing new-hire swag.
- Manage company schedules and shared calendars, including conference room bookings.
- Create and update visual materials (TV graphics, menus, seating charts, org charts) using Canva and similar tools.
- Assist with payroll reminders, expense reporting, Brex submissions, and maintaining accurate and confidential HR and administrative records.
- Collaborate with property management on cleaning or facility needs and handle additional projects or duties as assigned.
Why You Should Join Us:
- You’ll play a key role supporting both leadership and HR in a fast-growing fintech environment.
- You’ll be part of a collaborative team that values efficiency, problem-solving, and positive office culture.
- You’ll have opportunities to learn, grow, and take ownership of office and HR operations.
What You Bring:
- Strong organizational skills with the ability to manage multiple priorities with excellent attention to detail.
- Outstanding interpersonal skills and the ability to build relationships with staff, board members, and external partners.
- Clear, professional verbal and written communication abilities.
- A proactive mindset with strong problem-solving and decision-making skills.
- Emotional maturity and the ability to handle confidential information with discretion.
- A resourceful, adaptable team player who also excels working independently.
- Ability to thrive in a fast-paced environment and consistently meet deadlines.
- A forward-thinking approach with a knack for identifying opportunities and solutions.
Qualifications:
- High school diploma or equivalent required; Associate’s degree preferred.
- 5 years of executive-level administrative or clerical experience, or an equivalent combination of education and experience.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Canva.
- Ability to occasionally lift or move up to 20 pounds.
What We Offer:
- A workplace that values creativity, initiative, and fresh ideas.
- Opportunities for professional growth and development
- A supportive team culture where your voice is heard.