What are the responsibilities and job description for the Receptionist position at Central Office?
POSITION DESCRIPTION
Receptionist
Reports to: Administration
Purpose: To contribute to effective school-community relationships by prompt and courteous handling of all inquiries and visitors and to contribute to the efficiency of the Central Office by performing assigned duties.
Responsibilities:
? Follow established guidelines for providing access to the school through the main doors and greeting all visitors
? As the first contact with the public, maintain a positive, professional and productive image and attitude
? Keep office lobby organized - magazines, newspapers
? Answer telephones and route calls to the appropriate staff
? Distribute mail in office mailboxes
? Maintain mailroom - keep forms up-to-date, keep clean
? Maintain copier - toner, paper, etc.
? Run office errands as assigned by Principal
? As available, take initiative to seek out tasks that can be completed for other staff members
? Complete tasks as requested of other staff including, but not limited to, folding letters, stuffing envelopes, affixing postage and typing assignments
? Perform other duties as assigned by Principal Knowledge and Abilities:
? Knowledge of general office practices
? Ability to operate standard office machines
? Ability to communicate (oral and written) effectively with the public; use correct grammar, spelling, and mechanics in writing
? Ability to use a computer and basic software programs
? Ability to relate to the public and other employees in a pleasant and professional manner
? Ability to problem-solve situations and refer to the appropriate department Training and
Experience:
? High School Diploma and two years of employment in an administrative office or equivalent combination of education and work experience preferred.
? Training or experience in the use of both Microsoft Office and Google platforms preferred