Account Clerk II (7164)

Summary

Complete assigned specialized accounting duties with responsibility for an assigned set of accounts in one or more specific accounting functions; oversee the implementation and maintenance of the employee benefits program; perform a wide variety of responsible personnel clerical duties in the areas of recruitment and hiring, substitute employees, orientation and worker's compensation; prepare and maintain personnel records, files and related reports

Essential Duties & Responsibilities

• Maintain a set of financial records related to an area of clerical accounting such as accounts receivable, budget, school accounting, food services or other assigned accounting support area; coordinate assigned area with other accounting functions.
• Verify, balance, adjust and assure the accuracy of assigned accounts; receive, verify and audit invoices and receipts for supplies, equipment and services; contact District personnel to verify orders, receipts and signatures.
• Collect, receipt, record and deposit monies; sort and post to appropriate account; reconcile cash, receipts and statements; resolve or assist in the resolution of discrepancies and errors.
• Compile, sort, code, tabulate, post and compare financial and statistical data; verify availability of funds; extend and balance accounts and post to various records and reports.
• Prepare and generate a variety of financial and statistical reports, lists and summaries; enter, compile and tabulate data for inclusion in departmental reports; prepare, maintain and file lists, records, reports and other documents.
• Interact with vendors and District personnel to research discrepancies, correct errors, resolve problems and assist with preparation and maintenance of records and reports.
• Provide information regarding accounting policies, procedures and practices to District employees, vendors and others; interpret, apply and explain District policies and regulations as needed.
• Input financial and statistical information into an automated accounting system.
• Counsel and employee representatives of certified and classified benefit and retirement plans.
• Coordinate the implementation of the retirement benefit compensation programs including preparation, processing, and maintenance of appropriate applications, reports and records.
• Supervise the distribution of employee benefits information and assist employees and applicants with processing enrollments and forms for various benefits.
• Coordinate the processing of unemployment insurance and process workers' compensation claims pertaining to loss of benefits.
• Organize and attend benefit workshops and seminars to maintain current knowledge of statutes, regulations, rules and District policies for coverage’s pertaining to employee benefits; update benefit information for employees pertaining to employee benefits; update benefit information for employees as needed.
• Coordinate with the Payroll Clerk in the information and completion of paperwork related to employee benefits; coordinate the implementation of various benefits. 
• Perform a wide variety responsible personnel and clerical duties related to recruitment, placement of substitute employees, orientation and worker's compensation.
• Provide information and assistance in person or on the telephone to District personnel, staff and the public regarding a variety of personnel matters such as position vacancies, fringe benefits, and personnel regulations, policies and procedures.
• Receive and document messages and correspondence regarding teacher and classified employee absences; notify school or office of absences and respective substitutes.
• Arrange for teacher substitutes as necessary; maintain records regarding teacher substitutes.
• Distribute, receive, record and maintain files on job applications, transcripts, fingerprints, examinations, credentials and other information; review for completeness and compliance; schedule necessary interviews and appointments.
• Orient new employees and provide necessary information; assist in the enrollment in fringe benefits programs and in the completion of necessary documentation; process salary placement forms making changes as required.
• Prepare, type, update, maintain and process a variety of forms, reports, bulletins, and records. 
• Perform related duties as assigned.

Required Knowledge & Abilities

Knowledge of:

• Basic accounting practices, procedures and terminology.
• Financial and statistical record-keeping techniques. 
• Data processing applications to accounting functions.
• Correct English usage, grammar, spelling, punctuation and vocabulary. 
• Telephone techniques and etiquette. 
• Interpersonal skills using tact, patience and courtesy. 
• Laws, statutes, regulations, policies and procedures related to benefits.
• District organization, operations, policies and objectives. 
• Personnel office methods, practices and procedures.
• District organization, operations, policies and objectives relating to personnel activities.

Ability to:

• Apply bookkeeping and financial record keeping principles to the maintenance of assigned accounting records.
• Maintain financial records, review and verify data and prepare accurate reports.
• Compare numbers and detect errors efficiently.
• Make arithmetic computations with speed and accuracy.
• Supervise the implementation and maintenance of the employee benefits program.
• Coordinate enrollment for employee benefits and assist in processing forms. 
• Read, interpret, apply and explain rules, regulations, policies and procedures. 
• Perform responsible personnel clerical duties in the areas of teacher substitutes, recruitment, placement, and workers compensation.
• Maintain personnel records and files and prepare related reports.
• Maintain the security of confidential materials.
• Appropriately apply personnel rules and related procedures.
• Communicate effectively both orally and in writing. 
• Establish and maintain cooperative and effective working relationships with others. 
• Meet schedules and timelines. 
• Work independently with little direction. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, close/distance vision, and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, and reaching.
• Requires the ability to lift, carry, and push or pull weights up to 50 pounds.
• Requires a high level of physical endurance to meet the demands of extended work days (coverage of building activities and extra-curricular activities, etc.).
• Requires the ability to handle and balance multiple demands at the same time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in this environment is quiet to loud depending upon the activity in the particular part of the workday. 

Education and/or Experiences

• Any combination equivalent to a high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one-year experience in maintaining automated financial and statistical records/ one-year responsible clerical experience.
• Accounting specific licenses, etc.