What are the responsibilities and job description for the MH Administrative Asst VII position at Central Office?
EQUAL OPPORTUNITY EMPLOYER
MH Administrative Assistant VII (Division of Mental Health Substance Use)
Announcement Number 26-60 Job Code G7000
Employment Type Full-Time Job Location Montgomery, AL - Central Office Salary/Pay Rate Range 68 ($37,238.40 - $62,284.80 Annually) Additional Salary Information
Salary will be commensurate with experience. Limitations apply to current State employees.
Open Date 10/23/2026 Close Date 11/20/2026
Minimum Qualifications High school diploma or GED equivalency, preferably supplemented by courses in typing and/or business practice. 72 months or more responsible experience in office work, including... 24 months or more experience in supervision or administrative matters requiring decision-making responsibility.
Key Responsibilities
• Serves as Administrative Assistant to the Associate Commissioner for the Division of Mental Health and
Substance Use.
• Provides high-level administrative and operational support requiring extensive initiative, discretion, and
sound judgement.
• Assists the Associate Commissioner in communicating, delegating, and following up on assignments for
division staff.
• Maintains the Associate Commissioner's calendar and meeting schedule.
• Serves as office manager and is responsible for handling various correspondences, reports, and
spreadsheets.
• Serves as recording secretary for various subcommittee meetings.
• Participates in special project initiatives, meetings, or trainings within the MHSU Division or interagency
upon request or as needed.
• Plans, assigns, and supervises the work of clerical staff within the division.
• Performs other duties for the division to include typing purchase orders, filing, scanning, processing travel
requests, and initiating purchase requisitions and supply requests.
Required Knowledge, Skills, and Abilities (KSAs)
• Knowledge of the mental health and substance use delivery system.
• Knowledge of ADMH policies and procedures.
• Knowledge of the state governmental structure.
• Ability to interact with all levels of Department staff, public officials, and Mental Health stakeholders.
Employment Announcement
EQUAL OPPORTUNITY EMPLOYER
• Ability to multitask and prioritize roles and responsibilities, with the capacity to exercise independent judgement and handle frequent interruptions.
• Ability to communicate effectively, both orally and in writing with family members, consumers, and a variety of advocates.
• Ability to record, compile, and transcribe meeting minutes.
• Ability to proficiently operate a computer, specifically Microsoft Office and internet applications.
Employee Benefits
• 13 paid holidays.
• 1 personal leave day accrued each January.
• 13 sick leave days.
• 13 annual leave days accrued in the first year of employment.
• Paid parental leave.
• Longevity bonus annually after 5 years of state service.
• Continuous opportunities for acquiring CEU's needed for maintaining professional license.
• Very low-cost health and dental insurance through the Alabama State Employee Insurance Board.
• Defined retirement benefit (not impacted by economic downturns) and a pre-retirement death benefit
through the Retirement Systems of Alabama.
Method of Selection
• Applicants will be rated based on an evaluation of their job-related training, abilities, experience, and
education, and should provide adequate work history identifying experiences related to the duties and minimum qualifications as mentioned above.
• All relevant information is subject to verification.
• Drug screening and security clearances will be conducted on prospective applicants being given
serious consideration for employment whose job requires direct contact with patients.
Only work experience detailed on the application will be considered.
Applications should be submitted by the deadline to be considered. Announcements open until filled will remain open until a sufficient applicant pool is obtained. Applications should be submitted as soon as possible to ensure the application will be
considered for the position. Copies of License/Certifications should be uploaded with your application. A copy of the academic transcript is required. Appointment of successful candidate will be conditional based on receipt of the official
transcript provided by the school, college, or university.
APPLY NOW
MH Administrative Assistant VII (Division of Mental Health Substance Use)
Announcement Number 26-60 Job Code G7000
Employment Type Full-Time Job Location Montgomery, AL - Central Office Salary/Pay Rate Range 68 ($37,238.40 - $62,284.80 Annually) Additional Salary Information
Salary will be commensurate with experience. Limitations apply to current State employees.
Open Date 10/23/2026 Close Date 11/20/2026
Minimum Qualifications High school diploma or GED equivalency, preferably supplemented by courses in typing and/or business practice. 72 months or more responsible experience in office work, including... 24 months or more experience in supervision or administrative matters requiring decision-making responsibility.
Key Responsibilities
• Serves as Administrative Assistant to the Associate Commissioner for the Division of Mental Health and
Substance Use.
• Provides high-level administrative and operational support requiring extensive initiative, discretion, and
sound judgement.
• Assists the Associate Commissioner in communicating, delegating, and following up on assignments for
division staff.
• Maintains the Associate Commissioner's calendar and meeting schedule.
• Serves as office manager and is responsible for handling various correspondences, reports, and
spreadsheets.
• Serves as recording secretary for various subcommittee meetings.
• Participates in special project initiatives, meetings, or trainings within the MHSU Division or interagency
upon request or as needed.
• Plans, assigns, and supervises the work of clerical staff within the division.
• Performs other duties for the division to include typing purchase orders, filing, scanning, processing travel
requests, and initiating purchase requisitions and supply requests.
Required Knowledge, Skills, and Abilities (KSAs)
• Knowledge of the mental health and substance use delivery system.
• Knowledge of ADMH policies and procedures.
• Knowledge of the state governmental structure.
• Ability to interact with all levels of Department staff, public officials, and Mental Health stakeholders.
Employment Announcement
EQUAL OPPORTUNITY EMPLOYER
• Ability to multitask and prioritize roles and responsibilities, with the capacity to exercise independent judgement and handle frequent interruptions.
• Ability to communicate effectively, both orally and in writing with family members, consumers, and a variety of advocates.
• Ability to record, compile, and transcribe meeting minutes.
• Ability to proficiently operate a computer, specifically Microsoft Office and internet applications.
Employee Benefits
• 13 paid holidays.
• 1 personal leave day accrued each January.
• 13 sick leave days.
• 13 annual leave days accrued in the first year of employment.
• Paid parental leave.
• Longevity bonus annually after 5 years of state service.
• Continuous opportunities for acquiring CEU's needed for maintaining professional license.
• Very low-cost health and dental insurance through the Alabama State Employee Insurance Board.
• Defined retirement benefit (not impacted by economic downturns) and a pre-retirement death benefit
through the Retirement Systems of Alabama.
Method of Selection
• Applicants will be rated based on an evaluation of their job-related training, abilities, experience, and
education, and should provide adequate work history identifying experiences related to the duties and minimum qualifications as mentioned above.
• All relevant information is subject to verification.
• Drug screening and security clearances will be conducted on prospective applicants being given
serious consideration for employment whose job requires direct contact with patients.
Only work experience detailed on the application will be considered.
Applications should be submitted by the deadline to be considered. Announcements open until filled will remain open until a sufficient applicant pool is obtained. Applications should be submitted as soon as possible to ensure the application will be
considered for the position. Copies of License/Certifications should be uploaded with your application. A copy of the academic transcript is required. Appointment of successful candidate will be conditional based on receipt of the official
transcript provided by the school, college, or university.
APPLY NOW
Salary : $37,238 - $62,285