What are the responsibilities and job description for the Coordinator of Accounts Payable position at Central Office Administration?
SUMMARY: The primary responsibilities of the Coordinator of Accounts Payable shall be to process accounts payable, and maintain associated vendor and invoice files for the district.
ESSENTIAL DUTIES and RESPONSIBILITIES: Other duties may be assigned.
- Review, process, and pay all authorized invoices.
- Ensure timely entry of data to the automated accounting systems.
- Maintain vendor file including vendor numbers and respond to vendor inquiries regarding payment.
- Maintain files of paid and unpaid invoices and purchase orders.
- Assist with the annual audit.
- Prepare, verify, and distribute checks; file copies.
- Respond to expenditure questions from district administrators, teachers, and secretaries.
- Prepare information in response to ad hoc requests for payment histories.
- Provide expenditure reports for school board.
- Process payroll vendor checks.
- Prepare 1099s and distribute them.
- Train others on purchasing procedures.
- Maintain a log of district utilities.
- Maintain district credit cards: Walmart, Sam’s Club, Mastercard, etc.
EDUCATION and/or EXPERIENCE:
- High school graduate or equivalent with 2 years accounting/bookkeeping experience.
Salary: Commensurate with experience and qualifications