Purchasing & Accounts Payable Administrator

Are you a detail-driven purchasing and accounting professional who enjoys making an impact? Join our team in a meaningful role supporting a member-focused mission. Under the direction of the Supervisor of Finance & Accounting, the Purchasing & Accounts Payable Administrator oversees procurement and distribution of equipment, supplies, and services, supports warehouse inventory activities, and administers accounts payable processes to ensure accurate, timely purchasing and payments.

What You’ll Do

· Build and maintain vendor relationships; understand material specifications, quality, pricing, and delivery terms.

· Source goods and services cost-effectively while balancing price, service, quality, and delivery requirements.

· Create weekly purchase orders to replenish commonly used line materials.

· Issue requests for quotations (RFQs), analyze quotes, and support bid processes when needed.

· Create purchase orders from department requisitions and follow through on any additional requirements.

· Administer an efficient accounts payable process, including three-way matching and weekly payments; take discounts when applicable.

· Prepare 1099s for contractors and directors.

· Support warehouse purchasing and inventory processes, including determining quantities, scheduling deliveries, and negotiating prices.

· Release material to work orders and maintain organized records.

· Monitor inventory levels to ensure adequate material availability.

· Oversee and finalize annual physical inventory; provide management with pertinent information.

What You Bring (Qualifications)

· Bachelor’s degree with 1 years of related experience, or associate degree with 5 years of related experience.

· Accounting or Finance degree preferred.

· Supervisory experience preferred.

· Valid Pennsylvania driver’s license required.

· Thorough understanding of purchasing procedures and policies; knowledge of vendor sources and materials.

· Working knowledge of accounts payable processes, including three-way matching and weekly payment processing.

· Strong verbal and written communication, organization, analytical, and interpersonal skills.

· Ability to manage multiple tasks, use independent judgment and discretion, and maintain confidentiality and professionalism.

Benefits & Perks

· A meaningful role supporting a member-focused mission

· Opportunities to lead and contribute to impactful rural infrastructure projects

· A collaborative, supportive team environment

· Make a lasting difference for the members and communities we serve

· Competitive benefits package, including pension and 401(k)

· Medical, dental, and vision insurance

· Paid holidays, plus paid time off (PTO)

· Long-term disability (LTD) coverage

This institution is an equal opportunity provider and employer

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $60,000 - $70,000