What are the responsibilities and job description for the Payroll and Benefits Administrator position at Center for Transforming Lives?
Benefits:
The Payroll and Benefits Administrator is responsible for many financial matters of the Center for Transforming Lives and affiliate organizations including but not limited to processing payroll for both Exempt and Nonexempt CTL employees as well as processing all quarterly and annual tax filings. This position will also work directly with employees and third-party vendors to coordinate benefits such as health, dental, vision, and life insurance, as well as 401k and FSA benefits. Provides daily, weekly, monthly, and annual task completion related to the various review, processing, and proper recording of payroll and benefits activities with due best-practice consideration. Helps to establish and maintain proper internal controls and works directly with the Chief Financial Officer to maintain accurate and timely payroll and benefit records.
Responsibilities
A degree or certificate in Accounting, Payroll or related field is required. Minimum of three years' experience as a payroll and benefits specialist a non-profit. Deep knowledge and understanding of DOL and IRS regulations are required.
Knowledge, Skills, Abilities
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- 401(k) matching
The Payroll and Benefits Administrator is responsible for many financial matters of the Center for Transforming Lives and affiliate organizations including but not limited to processing payroll for both Exempt and Nonexempt CTL employees as well as processing all quarterly and annual tax filings. This position will also work directly with employees and third-party vendors to coordinate benefits such as health, dental, vision, and life insurance, as well as 401k and FSA benefits. Provides daily, weekly, monthly, and annual task completion related to the various review, processing, and proper recording of payroll and benefits activities with due best-practice consideration. Helps to establish and maintain proper internal controls and works directly with the Chief Financial Officer to maintain accurate and timely payroll and benefit records.
Responsibilities
- Communicate effectively and timely with members of the accounting team to ensure adequate operational knowledge across all departments and effectively and timely with department managers to ensure they are aware of organizational goals and objectives, budgetary needs, and expectations of performance.
- Works collaboratively with the CFO and other relevant staff to carry out daily, monthly, and annual tasks of accounting, payroll, and related support systems.
- Apply knowledge of CTL payroll and benefits policies and procedures, and related documents in the function of daily, weekly, monthly, and annual responsibilities.
- Review and reconcile all benefits statements for accuracy prior to the accounts payable process.
- Process bi-weekly payroll in accordance with the CTL payroll policies and procedures.
- Work collaboratively with the Lead Staff Accountant to complete regular monthly payroll and benefit journal entries and monthly reconciliations on all assigned balance sheets and income statement accounts as assigned.
- Ensures all records are organized in a manner to comply with document retention policies and procedures and other governmental entities’ compliance requirements including but not limited to permanent agency documents, IRS tax files, and personnel files.
- Helps establish and maintain proper payroll and benefits policies, procedures, and internal controls.
- Complete month-end, quarter-end, and year-end reporting processes.
- Completes audit schedules as assigned.
- Build and maintain team morale. Create an atmosphere of problem-solving and learning. Facilitate regular feedback, growth opportunities, and a structure for ongoing communication and collaboration.
- Provide support to CTL staff who are new and or developing competencies or experiencing challenges with the payroll and benefits software.
- Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge in fields related to non-profit payroll and benefits.
- Assisted in planning and coordinating the agency All-Staff Event and annual Holiday Party, including logistics, vendor communication, and on-site support.
- May perform other duties as assigned.
- May be required to work some Holidays for payroll process.
A degree or certificate in Accounting, Payroll or related field is required. Minimum of three years' experience as a payroll and benefits specialist a non-profit. Deep knowledge and understanding of DOL and IRS regulations are required.
Knowledge, Skills, Abilities
- Manage multiple demanding tasks simultaneously. Prioritize and coordinate projects effectively to meet agency needs.
- Demonstrate clear and effective oral and written communication. Demonstrate strong, creative, strategic, and analytical thinking skills.
- Work at a desk/computer a minimum of eight hours per day.
- Travel independently and timely for work purposes.
- Knowledge of Windows operating system and Office products. Ability to learn and use any other software programs needed in the operations of CTL programs.
