What are the responsibilities and job description for the Secretary position at Centennial Academy?
Job Summary: The Secretary provides essential administrative and operational support to the school and ensures the smooth day-to-day functioning of the school. Serving as the primary point of contact for scholars, families, staff, and visitors, this role sets the tone for a welcoming and professional school environment. The Secretary manages communication, maintains records, coordinates schedules, and supports key school operations, all while upholding confidentiality and a strong commitment to a scholar-first approach. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Essential Duties & Responsibilities:
- Maintain prompt and regular attendance
- Open, read, and route all mail; maintain organized files of correspondence and records
- Answer telephone calls; screen, refer, record, and follow up on messages
- Serve as a back-up receptionist for the school, creating a positive and welcoming environment for scholars, families, staff, and visitors
- Assist scholars, families, and visitors entering the office area
- Monitor emergency communication systems
- Prepare and type correspondence, reports, purchase orders, and other materials; proofread for accuracy in grammar, spelling, and punctuation
- Maintain schedules of school meetings open to the public, including emergency contact information
- Utilize the scholar information system to access and manage information as needed
- Assist in updating and improving office procedures
- Utilize technology and office equipment to support efficient operations
- Build and maintain positive relationships with school staff, central office personnel, families, and the broader community
- Assist with scholar registration as needed
- Perform other duties as assigned by the appropriate administrator
Qualifications (Requirements)
- High school diploma or GED required
- Minimum of three (3) years of clerical or administrative experience
- Strong written and verbal communication skills
- Proficiency in typing, word processing, and general computer use
- Ability to manage multiple tasks and prioritize effectively
- Strong organizational skills and attention to detail
- Ability to maintain confidentiality and exercise sound judgment
- Ability to interact professionally with scholars, families, staff, and the public
- Ability to perform routine physical activities required for the role
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.