Administrative Aide III

Recruiter: Kevyn Cole

Phone: (714) 507-3725

Email: kevyn.cole@cenergyintl.com

$18-$22/hr.

17 month contract

M-F 7-345, Hybrid W & Th Onsite

Roles and Responsibilities

Broad knowledge of department policies, practices, and procedures.

Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.

Typically possesses three to four years experience performing thorough administrative, secretarial, and clerical functions.

The administrative assistant-level 3 is a high-level administrative position.

Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.

Performs duties of a highly confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.

Set up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires.

Requires judgment and confidence in handling interpersonal relations.

Works on special projects as needed. May provide work direction to lower-level administrative staff in the same department or unit.

Ability to coordinate the schedule of an Executive VP and other managers Proficient in Microsoft Word, Excel, and Outlook and related software Typing 50wpm.

1. Download drawing package content from SharePoint

2. Generate/assign drawing package number

3. QC PDF, CAD files against database (CDM Dashboard)

4. Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard)

5. PDF upload to CDM Library, QC upload

6. Create print scheduling documentation (order form, delivery labels) convert to PDF

7. QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF)

8. Upload Issued drawing package content to external SharePoint site, copy link, QC upload

9. Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end)

Qualifications and Education Requirements

• High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses
• Basic clerical skills Interpersonal / customer service skills Typing 50wpm
• Ability to navigate, search and perform data entry on drawing repository system
• Knowledge of Outlook Email and Microsoft Office applications

Pay Range:

The pay range for this position is $18.00-$22.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.

Benefits:

The benefits available with this position include:

• Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
• Continuous Employment Development and Learning
• Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
• 401K
• Aetna Group Medical Coverage & Kaiser for California only
• Dental Insurance Coverage
• Vision Insurance Coverage
• Basic Life Insurance & AD&D
• Long Term Disability
• Voluntary Short-Term Disability
• Direct Deposit
• Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

Job Types: Full-time, Contract

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• CAD files: 4 years (Required)
• SharePoint: 3 years (Required)

Work Location: In person

Salary : $18 - $22