Administrative Operations Coordinator

Job No. 26-03235

Location: Paulsboro, New Jersey 08066
Schedule: Monday-Friday, 8:00 AM-4:00 PM
Duration: 12-Month Contract (Potential for Extension)

Position Summary

We are seeking a detail-oriented and highly organized Administrative Operations Coordinator to support administrative, personnel, training, and safety-related processes at a manufacturing facility. This role serves as a key site resource responsible for maintaining employee records, managing timekeeping activities, supporting training administration, coordinating documentation updates, and generating business reports.

The ideal candidate is a proactive professional with strong organizational skills, the ability to manage multiple priorities, and experience working with business systems and data.

Key Responsibilities

• Manage and maintain employee timekeeping records and related administrative processes.
• Create, update, and maintain employee profiles and records within company systems, including Career Connect and other internal applications.
• Support personnel administration activities and employee data management.
• Maintain training system profiles and ensure employee training records remain current and accurate.
• Update and manage Safety Data Sheets (SDS) and other safety-related documentation.
• Generate reports and perform data entry, analysis, and system updates utilizing SAP and other business systems.
• Maintain accurate business records, reports, and documentation.
• Assist with onboarding, employee record changes, and system maintenance activities.
• Coordinate and track documentation updates to support compliance and operational requirements.
• Provide administrative support to site leadership and operational teams.
• Perform additional business support duties as assigned.

Required Qualifications

• High school diploma or equivalent required.
• Strong organizational, administrative, and multitasking skills.
• Excellent written and verbal communication skills.
• Intermediate Microsoft Excel skills, including Pivot Tables and reporting functions.
• Proficiency with Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Ability to manage multiple assignments and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with SAP or other enterprise business systems.
• Experience supporting personnel administration, training records, or business operations.
• Manufacturing or industrial environment experience is a plus but not required.

Work Environment

• Primarily office-based role within a manufacturing facility.
• Occasional visits to the production floor may be required.
• Steel-toe, oil-resistant footwear required when entering manufacturing areas.
• Standard PPE will be provided as needed.

Contact: Carolyn (985) 603-1770 or carolyn.odonnell@cenergyintl.com

Pay: $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Referral program
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• SAP: 2 years (Required)
• Oil & Gas: 1 year (Required)
• Payroll: 2 years (Preferred)
• Administrative Coordinator : 4 years (Required)
• SMART FORMS: 1 year (Preferred)

Ability to Commute:

• Paulsboro, NJ 08066 (Required)

Work Location: In person

Salary : $35