Office Administrator

Celtic Cross Presbyterian Church of Warren, Michigan is seeking a detail oriented and organized Office Administrator. The Office Administrator provides administrative service and support for the Pastor, church staff and committees. This is a Part Time position, approximately 10 to 12 hours per week. Workdays are in-person, Tuesday and Thursday 10 am to 3 pm. The church is located on 10 Mile Road, just west of Hoover.

This is a salaried position with paid vacation days. Starting wage based on experience.

Essential Job Functions:

Communication

• Prepare, edit, and print bulletins for worship services and funerals. (including notes for Liturgist and other participants.
• Manage the prayer list for inclusion in the weekly bulletin.
• Coordinate production and produce church newsletter (7X annually).
• Produce weekly email and schedule/post announcements to social media as appropriate.
• Create posters, flyers, bulletin inserts and sign-up sheets for bulletin boards as needed for various activities.
• Maintain the church FB page.
• Prepare mailings for church ministries.
• Maintain confidentiality in written, digital, and verbal communications.

Office Coordination

• Receive visitors, in person or by phone, in a caring and compassionate manner.
• Answer, respond, and direct phone calls, emails and messages.
• Maintain the primary church calendar.
• Organize schedules for liturgists.
• Maintain pew supplies in the sanctuary.
• Inventory, maintain, and order supplies for the office, and worship.
• Organize files effectively in digital and print formats.
• Contact office equipment vendors to schedule preventative maintenance and repair.
• Maintain church permanent records under the direction of Clerk of Session and Pastor. (including Membership Directory, Mailing List, Memorial Book)
• Maintain attendance records, and visitors in worship.
• Prepare (as needed) church bulletins, and letters to congregation for mailing.
• Maintain & coordinate alarm/security access.

Requirements:

• High School Diploma or GED
• Minimum of 3 years in a similar position.
• Proficient in all Microsoft Office products, emphasis on Word, Excel, Adobe, Google workplace, Constant Contact, ACS/Realm, and Adobe.
• Calmly handle all issues and concerns.
• Pass pre-employment drug screen and criminal background check.
• Working Conditions – Normal amount of sitting or standing, ability to move throughout office and church building, repetitive movement while typesetting, reach with hands and arms. ability to carry, push or pull (with dolly) up to 20 lbs.

Job Type: Part-time

Work Location: In person