Survey Administrative Assistant

The Administrative Assistant will report directly to the Executive Assistant to the President and provide general administrative support to the Survey team. The Administrative Assistant should have experience with a variety of Microsoft Office software and be able to accurately handle additional duties as assigned. The Administrative Assistant will be a champion and leader of our company’s core values while maintaining internal and external customer engagement and satisfaction. 

Some responsibilities include:

• Answering phones and transferring calls to appropriate personnel
• Reviewing employee time and expense reports
• Approving invoices for various vendors
• Maintaining inventory and ordering office supplies as needed
• Scanning, organizing, and researching various documents in the Survey library
• Sending correspondence and packages via Fed-Ex and USPS 
• Managing schedules, correspondence, and administrative tasks 
• Helping create presentations, reports, and internal documents as requested 
• Taking clear and organized notes during meetings while ensuring confidentiality 
• Assisting with front desk operations as needed, serving as backup coverage during breaks, lunches, and staff absences while providing professional customer service to visitors and callers

• High school diploma or equivalent required; associate or bachelor’s degree – preferred 
• Excellent time management skills and ability to manage multiple tasks, prioritize effectively and meet deadlines 
• Effective oral and written communication skills with a strong suit in interpersonal skills
• Able to anticipate needs and provide solutions proactively 
• Previous administrative or office support experience – preferred 
   

Why work for Fenstermaker?

Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do.

Our core values define the way we do business.

Family

We treat everyone like family and put people over policy.

We place an emphasis on safety and are supportive and empathetic in rough times.

One Company

We leverage our multi-disciplinary strength to benefit our clients.

We communicate, collaborate and execute together, as a team.

Customer Obsessed

We treat others the way they want to be treated – with respect.

We create unforgettable experiences and build lasting relationships and establish partnerships.

Growth Mindset

We believe growth creates opportunity and gives us the capability of building long-term careers.

Be Different

We encourage and reward innovation.

We serve our clients in ways that make the competition irrelevant.

We create a unique experience for our team members.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.