Administrative Assistant

At CDL Nuclear Technologies, we’ve been delivering innovative cardiac imaging solutions for over 30 years. Since 1992, we’ve supported more than 850 healthcare facilities nationwide and have led the way in Cardiac PET imaging for more than 15 years. We offer a stable, growth-oriented environment where strong accounting fundamentals and process ownership directly support operational excellence and business growth.

🔍 What You’ll Do

As an Administrative Assistant, you will play a critical role managing a wide range of general office and administrative functions. This position will also play a key role in identifying and recommending process improvements to enhance overall office efficiency.

You’ll drive impact by:

• Perform assigned administrative and office support tasks accurately and in a timely manner.
• Respond professionally and appropriately to incoming phone calls, emails, and correspondence.
• Communicate effectively and courteously with patients, vendors, customers, and CDL employees at all levels.
• Manage scheduling and calendar coordination for company.
• Draft, review, and distribute communications on behalf of company.
• Organize and prepare materials for meetings, including gathering documents, coordinating logistics, and attending meetings as needed.
• Oversees end-to-end management meeting logistics, including location coordination, room scheduling, catering agreements, and sending out communications to management team.
• Prioritize executive emails and respond or route messages appropriately.
• Assists with onboarding travel arrangements, including itineraries and related documents.
• Maintain executive records, files, and documents in an organized and confidential manner.
• Receives, sorts and distributes incoming mail and packages to appropriate personnel in a timely manner.
• Prepares outgoing mail and shipments, as needed, ensuring accurate delivery
• Orders, tracks, and maintains office supply inventory
• Operate desktop computers and office software proficiently to support daily operations.
• Recommend and support process improvements to enhance general office efficiency and effectiveness.

🎯 Qualifications

Required:

• High school diploma or equivalent required.
• Minimum of four (4) years of general business or administrative office experience.
• Ability to successfully pass a typing test of at least 40 words per minute.
• Ability to read, write, and print legibly.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Demonstrated attention to detail and accuracy.
• Ability to multitask effectively in a fast-paced environment.
• Proficiency with commonly used office software, including Microsoft Office (Word, Excel, Outlook).
• Strong interpersonal skills with a professional and courteous demeanor.
• Optimistic, enthusiastic, and able to work constructively and cooperatively with others.

🧠 Critical Skills

• Tolerance for ambiguity and ability to adapt in a changing work environment
• Strong spoken communication skills
• Ability to energize and engage positively with others
• Commitment to completing tasks accurately and on time
• Effective interpersonal interaction skills
• Perceptivity and awareness of situational needs
• Versatility and flexibility in handling a variety of responsibilities

🏢 Working Conditions

• Ability to follow established procedures, standards, and instructions to achieve satisfactory results.
• Ability to interact tactfully and professionally with patients who may be under physical and/or emotional stress.
•  Majority of work time is spent seated at a desk performing administrative and computer-based tasks.
• Reaching, handling, bending, and lifting are required for tasks such as typing, filing, and organizing materials.
• Requires near visual acuity to ensure accuracy when reviewing, entering, ordering, and logging information.
• Frequent talking and hearing are required when receiving and relaying telephone calls and messages.
• Work is performed indoors in an office environment.
• Ability to lift and/or move up to approximately 25 pounds.
• Ability to remain effective and composed during periods of high workload and stressful situations.

💙 What CDL Nuclear Offers

• Competitive compensation
• Medical, Vision & Dental Insurance
• Short-Term Disability
• Company-paid Long-Term Disability
• Company-paid Life & AD&D Insurance
• 401(k) with company match
• Paid Holidays & PTO
• Training & professional development
• Career advancement opportunities
• Employee referral program

CDL Nuclear Technologies is an Equal Opportunity Employer.
All employment decisions are based on individual merit and business needs.