Human Resource Assistant

Objective:

To support the Human Resources Department in a manner that supports agency goals and maintains compliance with all regulating entities and auditing authorities.

Organizational Relationships:

1. Reports to: Director of Human Resources

1. Directs: Does not supervise any employees

1. Other:             Works closely with the Director of Human Resources, Finance Department, and Agency Staff

Salary: 

$18/hr (non-negotiable)

BENEFITS

Medical • Dental • Vision • Basic Life and AD&D • Employer Paid Long Term Disability • Retirement 401K • Employee Assistance Program • Paid Time Off • Employee Discount Program

Qualifications:

• Required
  • Associate degree in business or related field with three (3) years of relevant Human Resources experience; five (5) years of progressive Human Resources experience may be substituted
  • Excellent communication skills
  • Strong critical thinking and decision-making skills
  • Strong organization and time management skills
  • Ability to take initiative and work independently
  • Ability to manage multiple job tasks with continuously changing priorities
  • Proficiency in Word, Excel, and other computer related tasks

• Preferred:
  • Non-profit and/or social services industry experience
  • Experience with Human Resources Information Systems

Work Environment:

Work is conducted primarily in a climate-controlled setting. Employee must be able to remain in a stationary position for extended periods of time, move about the office or facility as needed, operate computer equipment, occasionally move heavy equipment and files, and operate in a high stress environment. Employee must be able to communicate well with management, staff, and stakeholders, while maintaining professional boundaries. Employee will be expected to provide his/her own transportation to and from the office daily. Reasonable accommodations may be made to enable individuals to perform essential job duties.

Essential Job Functions:

Provide support to the Director of Human Resources as needed, including, but not limited to: Human Resources Information System, employee benefits, full employee lifecycle; assist with training/development maintenance and coordination; serve as an active participant on the administrative team.

Essential Job Duties and Responsibilities:

• Answer routine human resources questions from management and staff
• Maintain Human Resources Information System; ensure personnel records are maintained accurately and timely in a confidential manner
• Assist with the benefit program, including maintain the benefit programs to ensure accuracy of enrollment and terminations; assist with open enrollment; answer routine benefit questions for staff
• Assist with coordination of trainings and professional development needs of agency; assist with maintenance of LMS and training records
• Assist with department projects as requested and needs demand, including PQI projects supported by department
• Assist with background screening requirements as required by the agency, COA, DCF, the Managing Entity and any agencies as appropriate
• Provide guidance to staff on work-related injuries/incidents (Workers’ Compensation Claims) on an as needed basis (unrelated to specific programs)
• Process purchase orders for the department to ensure compliance with agency procedures
• Provide reception back-up; handle calls to agency from clients and stakeholders and properly direct the caller to the requested information, resource, or staff
• Actively participate in the PQI process by serving on the Human Resources Committee, Safety Committee, and Diversity, Equity, and Inclusion Committee
• Maintain confidentiality regarding client and personnel rights and HIPAA regulations by handling client, personnel, and agency data in accordance with the confidentiality policies
• Implement program/department administration according to program standards and objectives ensuring that all agency, COA, DCF, Managing Entity and other relevant standards for quality are identified and followed
• Collect all necessary data in a timely manner for the reporting and evaluation of program/department activities and outcomes
• Provide recommendations for process improvements as appropriate
• Communicate and work collaboratively with administrative team members and communicate regularly with supervisor on department needs and issues
• Complete administrative duties, including but not limited to email and telephone correspondence, telephone and web conferences, and complete required documentation, reports, and time sheets accurately and on time
• Ensure that quality assurance and compliance with all regulatory entities (CDAC, DCF, Managing Entity, and COA) are supported through timely and accurate documentation and reporting measures
• Adhere to all agency policies and procedures, including safety, ethics, and confidentiality guidelines
• Work flexible schedule when necessary
• Attend all required agency trainings and meetings
• Continue professional development in the field of human resources and labor practices and complete required documentation
• Demonstrate an understanding of and participate in the agency Performance and Quality Improvement Plan
• Assist with special projects and other duties as assigned to drive the vision, fulfill the mission, and abide by the values of this agency

Salary : $18