Human Resources Administrative Assistant

Company Description

CC's Coffee House, established in New Orleans in 1995, is a cherished symbol of Louisiana's coffee culture. Known for its distinctive beverages, such as the classic Mochasippi® and signature Coffee House blends, CC's Coffee House prides itself on delivering quality and value to its customers. With a family-oriented atmosphere, customers enjoy freshly baked pastries and exceptional coffee while being treated like family. The Saurage family's dedication to excellence has made CC's Coffee House a local favorite and a staple of the community.

Role Description

We are seeking an organized and motivated Human Resources Administrative Assistant to join our team. This full-time, on-site role is based in Ponchatoula, LA. The role involves supporting a variety of HR tasks, including assisting with employee records, recruitment coordination, and policy administration. Additionally, the role includes providing executive administrative assistance, managing schedules, preparing correspondence, and participating in customer service activities. Strong communication skills are essential for collaborating with team members and supporting company initiatives.

Key Responsibilities

• Assist with recruitment efforts, including posting job ads, screening resumes, scheduling interviews, and conducting reference checks.
• Coordinate and facilitate new hire onboarding, ensuring completion of required paperwork and compliance with company and legal standards.
• Maintain accurate employee records, including personnel files, attendance, and HR databases.
• Support payroll and benefits administration by collecting and verifying employee information.
• Assist with payroll functions and transition into becoming the primary payroll contact, ensuring accuracy, timeliness, and compliance.
• Respond to employee inquiries regarding policies, procedures, payroll, and HR programs.
• Assist in organizing training sessions, employee engagement activities, and performance review processes.
• Ensure compliance with labor laws and company policies.
• Provide administrative support to the HR Manager and assist with special projects as needed.
• Act as a liaison between employees and management to promote positive workplace relations.
• Perform general administrative duties, managing calendars, scheduling meetings, preparing documents, filing, tracking deadlines, ordering office supplies, organizing HR documents, and supporting department-wide communications.
• Assist with compiling reports, updating spreadsheets, managing HR inboxes, and maintaining workflow efficiency throughout the department.

Qualifications

• Associate or bachelor’s degree in human resources, Business Administration, or related field preferred.
• 1–3 years of HR or administrative experience (internship experience may be considered).
• Strong knowledge of HR principles, labor laws, and best practices.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle sensitive and confidential information with professionalism.
• Proficiency in Microsoft Office Suite.

Preferred Skills

• Communication Skills: Clear verbal and written communication with employees and management.
• Organizational Skills: Ability to manage files, schedules, and HR documentation efficiently.
• Attention to Detail: Ensuring accuracy in employee records, payroll, and compliance tasks.
• Interpersonal Skills: Building positive relationships and maintaining confidentiality.
• Payroll Knowledge: Familiarity with payroll processes, with the ability and willingness to grow into the primary payroll role.
• Time Management: Prioritizing tasks and meeting deadlines in a fast-paced environment.
• Problem-Solving Skills: Assisting in resolving employee inquiries or issues.
• Computer Literacy: Proficiency with Microsoft Office Suite and HR software or HRIS systems, including payroll.
• Teamwork: Collaborating effectively with HR colleagues and other departments.
• Adaptability: Willingness to learn and take on new tasks as HR needs evolve.

Work Environment

• This role is primarily office-based with occasional requirements to attend meetings, trainings, or recruitment events.