Legal Secretary

Job Description

Primary Responsibilities

Document Preparation, Filings, Trial Preparation

• Prepare legal documents using correct formatting, based on local rules of the court
• E-filing and/or hard copy filings with courts
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Calendaring
• Calendaring all events in ProLaw and Microsoft Outlook
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules

Knowledge of ProLaw is a plus

• Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings
• Saving of client-related documents and emails into ProLaw

File Management

• Keep files updated and current in electronic format
• Open and close out files according to firm policy, ensuring legal requirements are met

Skills

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
• Perform other duties as needed based on practice area and firm demands
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Experience

• At least two years of experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, state, federal and administrative rules, law and motion and related docketing requirements
• Proficient in Microsoft Office Suite - experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook