What are the responsibilities and job description for the Bookeeper & Operations Coordinator position at cbc2 solutions LLC?
About cbc2 solutions LLC
cbc2 solutions LLC is a specialty chemical distributor based in Red Bank, NJ, serving domestic and international customers. We operate in a fast‐paced environment that requires accuracy, compliance, and strong operational coordination. We are expanding our team to support growing logistics, vendor communication, and financial tracking needs.
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Position Summary
We are seeking a highly organized and detail‐oriented Operations & Bookkeeping Coordinator to manage day‐to‐day operational activities and maintain accurate financial records in QuickBooks. This role combines operations support, inventory tracking, vendor/warehouse communication, and bookkeeping into one central position.
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Key Responsibilities
Operations & Logistics (Primary Focus)
• Track all inbound and outbound shipments daily.
• Update and maintain the company’s Excel-based inventory tracking sheet.
• Communicate with warehouses to confirm receiving, shipping, and inventory status.
• Coordinate with vendors, freight forwarders, and logistics partners.
• Maintain documentation for import/export shipments (BOLs, COAs, packing lists, etc.).
• Monitor delivery timelines and proactively resolve delays or discrepancies.
• Support compliance documentation (SDS, regulatory forms, etc.) as needed.
Bookkeeping & Financial Support
• Enter bills, invoices, payments, and deposits into QuickBooks.
• Reconcile bank accounts, credit cards, and vendor statements.
• Maintain accurate records of inventory purchases and cost of goods sold.
• Assist with month‐end closing tasks.
• Prepare simple financial reports (A/R, A/P, aging summaries).
Administrative & Office Support
• Maintain organized digital and physical filing systems.
• Assist with customer communication and follow‐ups when needed.
• Support management with ad‐hoc operational tasks.
• Ensure smooth day‐to‐day office operations.
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Required Skills & Qualifications
• 2–4 years of experience with QuickBooks (Online or Desktop).
• 1–3 years of experience in operations, logistics coordination, or office administration.
• Strong proficiency in Excel (filters, pivot tables, VLOOKUP preferred).
• Excellent communication skills for interacting with vendors, warehouses, and internal teams.
• High attention to detail and strong organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Experience in distribution, supply chain, or chemical industry is a plus (not required).
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Preferred Qualifications
• Experience with inventory management or supply chain workflows.
• Familiarity with import/export documentation.
• Ability to improve and streamline operational processes.
• Comfort working in a small, fast‐moving business environment.
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Work Schedule & Compensation
• Full‐time, Hybrid
• Competitive salary based on experience.
• Opportunity for long‐term growth as the company expands.