Office Administrator/Transaction Coordinator

Caton Commercial is expanding, and we are seeking a highly organized and proactive Office Administrator/Transaction Coordinator to support our team. Our ideal candidate will possess strong communication and organizational skills,
and be attentive to details. A background in real estate is a definite plus.

Key Responsibilities:

• Greet clients and guests professionally.
• Answer and direct phone calls, take accurate messages and distribute.
• Maintain organized filing systems for contracts, client records, and other important documents.
• Maintain company listings database and facilitate renewals
• Coordinate real estate transactions, with supervision, from listing to contract execution to closing.
• Communicate proactively with agents, principals, and other stakeholders.
• Track inbound leads and results.
• Monitor and order office supplies.
• Coordinate with vendors and service providers for office
• Assist with onboarding new staff and agents.
• Manage and update the office database and CRM system.
• Perform other administrative duties as required to support the team.

Requirements:

• At least 3 years experience in office administration preferred, real estate background a definite plus.
• Proficient in Office Suite, Word, Outlook, Excel
• Performs duties well under pressure and meets deadlines in a timely manner.
• Works well as part of a team, and completes assignments independently.
• Exercises problem-solving skills.
• Maintain confidentiality of company and client files and correspondence.
• Interacts with co-workers, supervisors, guests and the public in a professional and pleasant manner.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we’d love to talk to you. This position may transition to a FT role.

Resume and cover letter required with application.

We are an Equal Opportunity Employer

Job Type:
Part-time, Monday through Friday, 8:30 – 3:00 PM

Benefits:

• Paid time off

Pay:

$23.00 – $27.00 per hour

Work Location:
In person