Parish Receptionist/Administrative Assistant

Title: Parish Receptionist and Administrative Assistant, Full-time (35 hrs./wk.)

Reports To:  Pastor / Business Manager

Location: St. Bernard Parish | Holmes Beach FL

Classification: Hourly/Nonexempt 

Overview:         

This position is the first point of contact and sets the tone of the Parish environment and demonstrates courtesy, friendliness, and professionalism for anyone who visits the Parish; as well as providing support for all office functions, including coordinating with all aspects of the Parish.  Job duties include, but are not limited to the following:

Job Responsibilities:

• Greeting all visitors to Parish.
• Answer all phone calls and refer calls to appropriate staff members; get clear messages if staff is not available.
• Provide answers to caller questions and assistance when appropriate. 
• Review, sort and distribute all mail accordingly. 
• Assists with processing of deposits: misc. cash & checks received in the parish office and prepares collection bags.
• Maintains the Church calendar, to include scheduling of all activities and celebrations in the Church, Chapel, and Parish Center.
• Enters offertory for parish soft each week.
• Prepares the parish bulletin, with coordination of the Business Manager
• Prepares Intercessions and Announcements for weekend Masses
• Prepares Intercessions and Announcements for weekend Masses
• Drafts the priest Mass schedule for approval by the pastor
• Provides administrative assistance to ministry, council and committee leaders and staff, as needed.
• Other duties as assigned.

Qualifications:

• High School Diploma or equivalent required.
• 2-3 years of office experience required. 
• Knowledge of Microsoft Office Suites and databases.
• Excellent communications skills both written and oral.
• Familiar with the Catholic faith.
• Effective listeners, responsive and supportive towards parishioners, volunteers, and staff.
• Exhibits good judgment, is highly motivated and self-directed.