What are the responsibilities and job description for the Parish Administrative Assistant position at Catholic Diocese of Venice?
Job Title: Parish Administrative Assistant, Full time (35 hrs./wk.)
Reports to: Business Manager and/or Pastor
Location: St. Joseph Parish | Bradenton, FL
Classification: Hourly/Nonexempt
Overview
St. Joseph Catholic Church is currently seeking a reliable and dedicated Administrative Assistant to support the parish and staff with clerical duties. Job duties include but are not limited to:
Job Responsibilities
- Answer, screen, and route incoming calls to the pastor/office promptly, accurately, and courteously. Provide answers to caller questions and assistance when appropriate.
- Maintains parish calendar, event calendars and Pastor's calendars.
- Review, sort and distribute all mail accordingly.
- Assists with processing of deposits: misc. cash & checks received in the parish office and prepares collection bags.
- Maintains, ParishSoft sacramental records and Mass book, prayer list for sick, mass intentions.
- Schedules and coordinates Baptisms, Weddings, Funerals and Burials with Bereavement Team. Maintains list of names for All Souls Banner.
- Prepares letters for Parishioners
- Coordinate and train Volunteers, to include Safe environment.
- Assist with Weekly Bulletin and Electronic Signage
- Maintains updates on Parish website.
- Other duties as assigned.
Qualifications:
- High School Diploma or equivalent
- 2-3 year of office experience preferred.
- Knowledge of Microsoft Office Suites and databases
- Excellent communications skills both written and oral
- Familiar with the Catholic faith
- Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
- Exhibits good judgment, is highly motivated and self-directed.
- Parishsoft experience a plus