What are the responsibilities and job description for the Administrative Service Coordinator position at Catholic Charities of Acadiana?
Summary
Catholic Charities of Acadiana is seeking a compassionate, organized, and mission-driven Administrative Coordinator to support the Deaf Action Center and the broader mission of our organization. This role is ideal for someone who enjoys helping others, thrives in a fast-paced environment, and wants to make a meaningful impact through service and community support. In this position, you will coordinate interpreter services, support daily administrative operations, and serve as a welcoming point of contact for clients, visitors, interpreters, and community partners. This role requires strong communication, organization, and multitasking skills, along with a professional and compassionate approach to serving individuals from diverse backgrounds and cultures. This is an excellent opportunity for someone who is detail-oriented, service-minded, and passionate about supporting vulnerable populations while growing a career in nonprofit and community services.
Key Responsibilities
Catholic Charities of Acadiana is seeking a compassionate, organized, and mission-driven Administrative Coordinator to support the Deaf Action Center and the broader mission of our organization. This role is ideal for someone who enjoys helping others, thrives in a fast-paced environment, and wants to make a meaningful impact through service and community support. In this position, you will coordinate interpreter services, support daily administrative operations, and serve as a welcoming point of contact for clients, visitors, interpreters, and community partners. This role requires strong communication, organization, and multitasking skills, along with a professional and compassionate approach to serving individuals from diverse backgrounds and cultures. This is an excellent opportunity for someone who is detail-oriented, service-minded, and passionate about supporting vulnerable populations while growing a career in nonprofit and community services.
Key Responsibilities
- Schedule Interpreter services
- Input service provider requests into the calendar
- Assign interpreter based on qualifications and proficiencies identified during interpreter interview
- Confirm 48hrs before the appointment with the service provider and interpreter
- Administrative duties include but are not limited to:
- Answer phone calls for Deaf Action Center
- Answer phone calls for Catholic Charities and transfer to the proper person and/or department
- Greet all visitors and direct them to proper program contacts
- Collect and organize interpreter invoices for payroll and accounts receivable
- Maintain interpreter files and account receivable files
- Collect and deliver mail to and from internal offices to postal services
- Running errands and clerical duties for Directors as assigned
- Clerical Duties as assigned
- Assist in planning and coordinating Braille Classes
- Availability for limited night and weekend work as needed, including but not limited to, answering Deaf Action Center on-call phone
- Must be proficient in clerical skills, including but not limited to typing and filing.
- Must be proficient in Microsoft.
- Must possess a high degree of respect and confidentiality.
- Must have proper phone etiquette.
- Must be able to manage time efficiently.
- Must possess good organizational skills and must be capable of working independently.
- Must be multi-task oriented; accurate, thorough, punctual, and cooperative.
- Must follow all office policies, procedures, and regulations.
- Must be available for limited night and weekend work, as needed.
- Sign Language skills preferred, but not mandatory.
- Medium: Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects 100% of the time.
- Job Type: Full-time
- Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
- Work Location: One location