What are the responsibilities and job description for the Receptionist position at Catholic Charities Jacksonville?
Sacred Heart Catholic Church
Fleming Island
Receptionist
Reports to: Business Manager
Part Time
FLSA: Hourly Non-Exempt
Essential Duties And Responsibilities
Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations.
Fleming Island
Receptionist
Reports to: Business Manager
Part Time
FLSA: Hourly Non-Exempt
Essential Duties And Responsibilities
- Greet people as they come into the office and answer phone assisting or directing them to the correct person.
- Type weekend intercessions and add them for special occasions (i.e. Mother’s Day, confirmation, etc.).
- Schedule mass intentions.
- Update website and post on social media to promote upcoming events to include mass schedules and ministry pages as requested.
- Proofread the bulletin as needed.
- Assist with funerals and the columbarium as needed.
- Coordinate homebound ministry and linen ministry.
- Update Google calendar monthly.
- Maintain building reservation book.
- Prepare and mail welcome letters to new parishioners, tax letters as requested and cover letters for annulment packets.
- Process new parishioner registration forms, assist with maintaining parish ministry roster and contact information, organize various RSVP lists.
- Create marriage and baptism certificates, mail them out, record in parish records and ParishSoft, and mail out marriage notifications as appropriate.
- Maintain Book of Life names.
- Other duties as assigned by supervisor.
- Proficient in technology and computer systems including but not limited to Microsoft Office Suite.
- Must maintain a high level of attention to detail, accuracy, and efficiency.
- Ability to organize, multitask, and prioritize workflow.
- Consistently demonstrate a friendly, helpful, respectful and caring attitude with colleagues, the public, and all one serves in word and deed; projecting a welcoming atmosphere to all who visit the offices.
Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations.
