Parish Office Assistant/Hall Coordinator

St. Catherine of Siena Catholic Church

Parish Office Assistant/Hall Coordinator

Reports to: Pastor/Office Manager

Full Time – 35 hours per week

FLSA: Hourly, Non-Exempt

General Summary

The Parish Office Assistant/Hall Coordinator supports the daily operations of the parish office and the mission of St. Catherine Catholic Church by helping create a welcoming, organized, and vibrant parish community where faith is lived, celebrated, and shared. This position combines administrative responsibilities with hands-on support for parish events, communications, and ministry coordination.

The ideal candidate is organized, flexible, service-oriented, and committed to actively assisting in the life and ministries of the parish.

Essential Duties And Responsibilities

• Assist in processing bills – coding, making copies, and filing.
• Processing, recording, and reporting of offerings received through ParishSoft Family Suite, ParishSoft Giving and ParishSoft Accounting.
• Assist in organizing and coordinating parish ministries, maintaining communication and collaboration among ministry leaders.
• Assist with parish events and programs, including preparation and implementation of activities such as Vacation Bible School, parish missions, and seasonal celebrations.
• Set up and break down meeting spaces in the parish center and conference rooms for events, classes, and ministry gatherings.
• Maintain and update signage on parish grounds, including exterior signs and bulletin boards.
• Update Lademia Hall rental contract as needed.
• Coordinate, schedule and oversee Lademia Hall rental contracts and events with diligent attention to the parish calendar of events.
• Assist with parish communications, including updating and managing social media platforms with regular posts and announcements.
• Prepare Funeral, Quinceañera bulletins and binders in coordination with the Music Directors.
• Help prepare materials for liturgical and parish events (e.g., handouts, registrations, event supplies).
• Ensure office and ministry spaces are organized, clean, and adequately stocked.
• Collaborate with staff and volunteers to ensure smooth execution of parish activities.
• Role includes both desk work and hands-on event support.
• Occasional evening and weekend hours required based on parish activities.
• Perform other duties as assigned by the Pastor or Office Manager.
  
  

Knowledge, Skills, And Abilities

• High school diploma or GED required; prior administrative or ministry experience preferred.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work both independently and collaboratively in a team environment.
• Proficiency in basic computer applications (Microsoft Office, email, and social media platforms).
• Comfortable with technology, including website updates and digital communications.
• Strong interpersonal and communication skills that are welcoming and service-oriented.
• Familiarity with Catholic Church practices, terminology, and parish life preferred.
• Ability to maintain confidentiality and professionalism at all times.
• Flexibility and willingness to assist in a variety of tasks, including occasional evenings and weekends.
• Ability to set up tables, chairs, and materials for meetings and events.
• Ability to work both indoors and outdoors (e.g., updating signage).
  
  

Language Skills

Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations.