What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Catholic Charities Jacksonville?
Our Lady Star of the Sea Parish
Ponte Vedra Beach, Florida
Administrative Assistant/Receptionist
Reports to: Office Manager
Full -Time
FLSA: Hourly, Non-Exempt
Hours: 37.5 Hours per week
Schedule: 8:45 am -4:15 pm
Position Summary
The Administrative Assistant/Receptionist is the first point of contact for the Parish office, greeting parishioners, ministry volunteers and visitors. This role is responsible for creating an atmosphere of teamwork and cooperation among volunteers and parish staff.
Primary Duties And Responsibilities
Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations.
Ponte Vedra Beach, Florida
Administrative Assistant/Receptionist
Reports to: Office Manager
Full -Time
FLSA: Hourly, Non-Exempt
Hours: 37.5 Hours per week
Schedule: 8:45 am -4:15 pm
Position Summary
The Administrative Assistant/Receptionist is the first point of contact for the Parish office, greeting parishioners, ministry volunteers and visitors. This role is responsible for creating an atmosphere of teamwork and cooperation among volunteers and parish staff.
Primary Duties And Responsibilities
- Assisting with new parishioner registrations, mass cards and other administrative duties as required.
- Serve parishioners, volunteers and visitors by greeting, welcoming and directing them appropriately.
- Answer, screen, and direct incoming phone calls while providing basic information to all callers in a compassionate, friendly way.
- Receive, sort, and distribute daily mail and packages to staff.
- Answer general questions in e-mail, and forward inquiries to appropriate staff member.
- Perform other clerical duties such as filing, photocopying, creating ministry reports.
- Other duties as assigned.
- Administrative Assistant, Receptionist or experience in similar role for at least 1 year.
- Basic understanding of Catholic Teachings and Scripture.
- Must possess strong computer skills and knowledge of Microsoft Word, Excel, Power Point, Publisher, and various social media platforms.
- Professional communication skills both written and verbal.
- Ability to be resourceful and proactive in dealing with issues that may arise.
- Ability to organize, multitask, and prioritize.
- Friendly, hospitable, and excellent interpersonal skills.
- Demonstrate discretion, confidentiality, integrity and honesty.
- Demonstrates attention to detail and thoroughness.
- Ability to be flexible and cooperative.
Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations.